PAYROLL ADMINISTRATOR

Payroll Administrator

Company: Donjon Marine Co., LLC

Location: 100 Central Ave. Hillside, NJ 07205

Job Type: Full-time

FLSA Status: Exempt

Work site: 5 days in office

Overview:

Donjon is a marine infrastructure company that provides a comprehensive suite of solutions for the operation and maintenance of North America's navigable waterways, coastal regions, and harbor infrastructure. The company's platform is renowned for its expertise in dredging, salvage and emergency response, diving, scrap metal recycling, towing capabilities, marine demolition, and heavy lift services. Donjon also operates a shipyard in the Great Lakes. Incorporated in 1966, Donjon has now grown to approximately 300 employees across multiple operating entities.

In 2025, Donjon Marine was acquired by Tallvine Partners, a private investment firm focused on building leading industrial platforms. The company is entering a period of strategic investment, operational improvement, and long-term growth.

Position Summary:

We are seeking a Payroll Administrator to assume day-to-day payroll duties and to work closely with the Manager of Payroll in the oversight of payroll operations, ensuring accurate, timely pay for employees while maintaining compliance with federal, state and local tax laws and regulations. This position will also work closely with the Accounting team and provide support to the Accounts Payable function.

Key Responsibilities:

• Process payroll for employees across multiple operating entities using ADP Workforce Now on a timely basis, ensuring accuracy in wages, bonuses, overtime, and deductions.
• Maintain and update employee payroll records including wage changes, benefit deductions, and tax withholdings.
• Assist employees with payroll-related inquiries and resolve issues or discrepancies in a professional manner.
• Collaborate with Human Resources and Accounting teams to ensure seamless payroll integration with record keeping systems.
• Calculate monthly reimbursement invoice to joint venture entity for employee payroll and benefits costs paid by the Company.
• Reconcile payroll to the general ledger and monthly bank statements.
• Ensure payroll tax filings are made timely and compliance with related payroll tax regulations are maintained properly by ADP on behalf of the Company.
• Prepare and maintain monthly analysis reconciling payroll and associated withholding tax accounts in the general ledger.
• Provide documentation necessary to book year-end salary accruals.
• Periodically assist Accounts Payable with weekly vendor payment processing.

Candidate Profile:

• Minimum of two-year Associate's degree in Accounting/Bookkeeping or commensurate experience.
• Payroll experience required (3+ years), ADP Workforce Now software knowledge preferred.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of confidentiality.
• Proficient in Excel and payroll systems.
• Working knowledge of Costpoint ERP a plus.
• Attention to detail.
• Strong organizational skills.
• Pro-active approach to problem solving, with strong decision-making skills.

Compensation & Benefits:

Anticipated base salary range: $60,000$75,000, commensurate with experience, education, and qualifications.

Donjon offers a comprehensive benefits package that ranks among the best in the industry, including:

• Medical, dental, and vision coverage for employees and dependents.
• 401(k) retirement plan with company match and profit sharing.
• Life and disability insurance.
• Wellness and employee assistance programs.
• Paid time off and holidays.

Equal Opportunity & Accommodations:

Donjon is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants and do not discriminate on the basis of any status protected by applicable law.