Accounting Clerk
$28 - $34 per hourRobert Half
Job Description
Job Description
Job Title: Project Administrator / Business Operations Manager
We are seeking a highly organized and detail-oriented Project Administrator / Business Operations Manager to oversee and support a high-volume workflow of service-based projects. This role manages the full lifecycle of work orders—from purchase order (PO) initiation through completion—while partnering closely with technicians, customers, and internal team
Key Responsibilities
Project & Workflow Management
- Manage the full lifecycle of projects from purchase order (PO) initiation through completion , ensuring all steps are completed accurately and on time
- Oversee a high volume of active jobs simultaneously, tracking progress, deadlines, and deliverables
- Review and interpret technician/mechanical write-ups , ensuring accuracy, completeness, and proper documentation
- Coordinate internally to ensure job scope, timelines, and requirements are aligned across teams
- Maintain detailed and organized records of all project activity and documentation
Field Technician Support
- Act as a key liaison between office operations and mechanics/technicians in the field
- Ensure technicians have all necessary information, materials, approvals, and job documentation prior to and during assignments
- Proactively troubleshoot gaps that could delay field work (missing details, approvals, or materials)
- Provide real-time support to technicians by addressing questions, clarifying job scope, and coordinating next steps
Customer Communication & Coordination
- Serve as a primary point of contact for customers, providing updates on job status and timelines
- Proactively reach out to customers to confirm receipt of quotes, approvals, and project updates
- Follow up on outstanding items such as estimates, authorizations, and scheduling needs
Quotes, Invoicing & Financial Oversight
- Review, track, and follow up on quotes and estimates , ensuring accuracy and timely approvals
- Manage and process invoices , ensuring alignment with completed work, approved quotes, and PO details
Operational Support & Process Improvement
- Identify workflow inefficiencies and recommend process improvements to enhance operational effectiveness
- Support development and refinement of processes for project tracking, communication, and billing workflows
The salary range for this position is $28 to $34. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
Vacancy posted 25 days ago
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