Executive Assistant

Executive Assistant The Tampa Bay Buccaneers vision is to be the premier NFL Franchise both on and off the field that sets the standard in global sports entertainment and embodies the spirit of Tampa Bay. The Buccaneers aim to employ individuals whose professionalism and dedication align with our vision. Position Description The Executive Assistant provides high-level, confidential administrative and strategic support to the Owner of an NFL franchise, serving as a trusted partner in managing complex schedules, communications, and priorities across both business and football operations. This role requires exceptional judgment, discretion, and professionalism while scheduling meetings, travel, and correspondence; acting as a liaison with senior executives, league officials, partners, and external stakeholders; and proactively anticipating needs in a fast-paced, high-visibility environment. The Executive Assistant must be highly organized, adaptable, and capable of handling sensitive information, while supporting special projects and ensuring the Owner's time and focus are optimized in alignment with organizational and league standards. Essential Functions Manages projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustment to plans. Prepare and communicate information on behalf of the Owner to internal and external stakeholders, ensuring consistency, professionalism, and follow-through. Constantly monitor and report on progress of projects to all stakeholders. Provide comprehensive support to the Team Owner across professional and personal matters, exercising discretion, anticipating needs, prioritizing requests, and ensure the effective management of the Owner's time and strategic priorities. Maintain personal and professional calendars, manage incoming telephone calls, email and mail of a confidential nature, prepare confidential correspondence, plan and coordinate meeting, conference and videoconference logistics ensuring scheduling decisions reflect organizational priorities and key relationships. Manages domestic and international travel schedules; schedules airline, hotel, ground transportation, and dining accommodations; and organizes itineraries while balancing cost, security, confidentiality, and business priorities. Hosts the Owner's suite on game days, overseeing catering, guests, and suite details for home and select away games, and serving as a primary point of contact for partners, VIPs, and league officials to support relationship management and organizational reputation. Conducts personal and professional errands and manages related vendors or service providers as needed, maintaining diplomacy while assertively fulfilling requests and ensuring that activities are handled in a manner consistent with the Owner's standards and the organization's brand. Is responsible for work directly related to management policies or general business operations of the Tampa Bay Buccaneers under the supervision of the Owner, including prioritizing and coordinating the Owner's commitments, managing the flow of information, and handling matters that require discretion and independent judgment. Perform all other duties as assigned. Management Responsibilities This position does not manage employees. Employee is expected to regularly exercise discretion and independent judgment. Skills & Abilities Strong written and verbal communication skills. Ability to collaborate effectively with cross-functional teams. Active listening and interpersonal awareness. Strong decision-making and problem-solving abilities. Effective time and resource management. Critical thinking and sound judgment. Strong attention to detail and accuracy. Ability to prioritize tasks and meet deadlines. Strong organizational and follow-up skills. Ability to manage multiple projects simultaneously. Strong service orientation and relationship-building skills. Flexibility in a fast-paced, changing environment. Experience & Education 3 to 5 years of experience providing personal and professional support to a top-level executive. Project management experience; training and/or experience with process management programs preferred. Technical Knowledge Skilled in preparing reports, spreadsheets, and presentations. Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) or comparable tools. Additional Technical Knowledge Proficiency with emerging workplace technology, including AI tools, with the ability to use those resources appropriately to support research, communication, scheduling, and administrative efficiency. Work Environment Extended evening, weekend work hours often required. Required to work all home and some away games. May have to work occasional holidays. Demanding work environment in executing work on short deadlines. Required to drive company vehicle, personal vehicle, or golf cart. Physical Fitness Standards Computer and desk work a significant part of daily activities. Sitting, standing, working with hands for extended periods of time. Must be able to lift 20 – 50 pounds. Equal Opportunity Employer Buccaneers Team LLC (the "Club") provides equal employment opportunities to all individuals, regardless of race, color, religion, sex, national origin, marital status, disability, age, military status, genetic information, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local law. Disclaimer This job description is intended to set forth the core functions required for this position and describe the general nature of the work performed by employees in this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Employees may be assigned additional responsibilities as necessary. The Club reserves the right to revise this job description at any time and to require employees to perform other tasks if there are changes to circumstances or conditions of the Club's business, competitive considerations, or the work environment. Accommodations Employees must be able to perform the essential functions of this position satisfactorily. The requirements set forth herein are representative of the duties, knowledge, skills, and/or abilities required. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions. Offers of employment are contingent on successful completion of a background screening. At-Will Employment The position covered by this Job Description is expressly declared to be "at will," meaning the Club has the right to terminate the employee's employment at any time, with or without cause. Any written or oral promises or representations to the contrary are expressly disavowed and should not be relied upon by any employee. Privacy Notice Any personal information that you provide to the Club as part of the recruitment process may be held and processed for the purposes of your registration, application and potential selection and in connection with any subsequent employment or placement at the Club. That data may be retained and further processed for the purposes of matching your skills and qualifications to future positions, identifying you as a potential candidate for future positions, to inform you of future positions, and analytics related to the Club's recruitment practices. If you are selected for the opportunity for which you apply, your personal data may be used for the purposes of entering into a relationship with the Club, including sending you correspondence or general information relating to employment. Your personal data may be disclosed to Club affiliates and to third-party organizations providing services to the Club. Your personal data will be retained in accordance with the Club's document retention policies and applicable laws. Tbb Inc