Executive Administrative Assistant

Executive Administrative Assistant

With distribution centers nationwide, McNICHOLS is the leading and trusted supplier of metal products including perforated, grating, mesh, expanded, and designer metals. Our products are used in applications all around you, helping to shape architectural designs, entertainment venues, and more. Family-founded and customer obsessed, we have a purpose-driven team inspired to support our customers in building America.

We have an opportunity for an Executive Administrative Assistant to join our HOLE team. The position plays a central role in supporting the President and our corporate office. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This position is located at our corporate headquarters overlooking the beautiful waters of Tampa Bay.

Key Responsibilities

• Schedule and prepare for internal meetings as well as meetings with vendors, customers, or business partners
• Coordinate frequent business travel and proactively adjust itineraries around travel delays
• Screen calls appropriately with excellent phone etiquette
• Maintain and organize documents with attention to accuracy and confidentiality
• Manage several work projects simultaneously: tracking due dates and following up to ensure timely completion
• Prepare, proofread, and format correspondence, documents, and data
• Assist executive leadership with their personal travel, calendar, and events
• Provide general administrative support to corporate leadership, including copying, scanning, mailing, and document assembly

Qualifications

• Minimum 5 years of administrative experience required; experience in corporate office or professional office strongly preferred.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) required
• Exceptional organizational skills and attention to detail
• Proven ability to multi-task and manage competing priorities
• Excellent verbal and written communication skills
• Ability to handle sensitive and confidential information with absolute discretion
• Availability outside of standard office hours to support travel changes or other time-sensitive tasks
• Notary Public or willingness to obtain the certification

At McNICHOLS we reward our team with quarterly incentives, great health and wellness benefits, generous 401k matching, 15 days of PTO, as well as 100% company paid life insurance, disability, wellness, and financial health benefits.