Administrative Secretary

Administrative Secretary Job ID: 5837450 Application Deadline: Posted until filled Posted: Jul 16, 2026 12:00 AM (UTC) Starting Date: Aug 1, 2026 Job Description We are seeking a well‑organized, resourceful, and professional Administrative Secretary. We are looking for someone who is self‑motivated, detail orientated, and collaborative to join our office team. Experience working as a Middle School Administrator Assistant – preferred Responsibilities Serves as a liaison between the Principal, staff members, parents, outside agencies, businesspeople, students, and the public. Creates a welcoming atmosphere on the phone and in the office for students, visitors, staff, and community members. Assists with inquiries and directs them to the proper person. Maintains strict confidentiality of school information including students, their families, and staff. Works collaboratively as a team member within the school. Schedules substitutes for planned staff absences and informs substitute coordinator, as appropriate. Processes incoming and outgoing correspondence as instructed. Orders and maintains supplies as needed. Performs bookkeeping activities for Central Office related to budgets, expenditures, activity accounts, petty cash, and grants, as needed. Manages activity accounts, grants, donations, and any other accounts within the building, as needed. Operates technology appropriate to the position, i.e., word processing spreadsheets, an ability to create graphs, as needed. Prepares and reviews payroll information and timecards. Electronically maintains a schedule of appointments and makes arrangements for conferences and interviews, including the school calendar. Assists with school events and functions. Maintains secure files. Obtains, gathers, and organizes pertinent data as needed and puts it into usable form. Places, receives, and routes telephone calls and records messages as appropriate. Attends meetings as requested by supervisor. Performs all other duties as assigned. Position Details Position Type: Full‑time Salary: $21 to $28 Per Hour Job Categories: Support Staff > Secretary Job Requirements Formal education/training beyond high school – preferred. Minimum of two (2) years of related experience in same or similar position. Proficient skills in the areas of organization, communication, public relations, and computer/technology. Knowledge of Google suite, Excel, financial software; preferably Aptafund; Student Information System/database; preferably Infinite Campus. Ability to work as part of a team and independently. At least 2 year(s) of relevant experience preferred. Associate degree preferred. Citizenship, residency or work visa required. Contact Information Julie Ridlon 900 Portland Road Bridgton, Maine 04009 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Young World Physical Education