HR Assistant

About FIU Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. Job Summary Provides administrative and operational support for human resources and faculty personnel activities while supporting Academic Affairs through the Academic Resource Management (ARM) Human Resources team. Assists with recruitment, onboarding, personnel transactions, credentialing, immigration support, compliance reporting, and employee inquiries to ensure accurate, timely, and policy-compliant human resources operations. Provides administrative support for human resources activities while supporting faculty functions across Academic Affairs as part of the Academic Resource Management (ARM) Human Resources team. Assists faculty, staff, administrators, temporary employees, and student employees by providing information regarding established human resources, payroll, and employment procedures and directing inquiries to appropriate offices as needed. Assists with recruitment, hiring, and onboarding activities, including posting positions, scheduling interviews, preparing hiring documentation, maintaining applicant records, and ensuring completion of required employment paperwork. Prepares and processes personnel transactions, including faculty appointments, position requests, employment changes, contract actions, reappointments, promotions, and other personnel-related documentation to ensure completeness and accuracy. Maintains faculty credentialing records and assists with collecting, organizing, and tracking transcripts, certifications, and supporting documentation required for accreditation and compliance purposes. Assists with leave of absence, separation, and other personnel actions by coordinating documentation and facilitating timely processing with departments, Academic Resource Management, and Human Resources. Provides administrative support for faculty immigration sponsorship processes by collecting required documentation, monitoring deadlines, and coordinating communications among stakeholders. Maintains personnel files, records, and databases and assists with preparing routine and ad hoc reports related to human resources, compliance, accreditation, rankings, workforce data, and other administrative reporting requirements. Assists Academic Resource Management with human resources projects, faculty personnel administration activities, data collection, transaction processing, reporting activities, and operational support functions serving multiple academic units across Academic Affairs. Participates in training sessions, meetings, and workgroups related to human resources operations and administrative processes. Assists with researching and resolving routine personnel and payroll inquiries and escalates complex matters to appropriate Human Resources staff. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning responsibilities that are logically related to the position. Minimum Qualifications High school diploma and two (2) years of experience in area of responsibility. Desired Qualifications Higher education or academic support services preferred. Job Category Staff Advertised Salary $35,000 - $42,000 Work Schedule Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements Criminal Background Check Other Information Ability to work flexible hours as needed. Travel to FIU Campus How To Claim Vet Preference Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows: Veterans with a VA service-connected disability Spouses of veterans with permanent and total service-connected disability Honorably discharged veterans with wartime service. Unmarried widow or widower of a veteran who died as a result of a service-connected disability A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal. Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification. If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling View phone number on click.appcast.io. For additional information on Veterans' Preference, visit Disclosures Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at View phone number on click.appcast.io or email View email address on click.appcast.io. Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at View phone number on click.appcast.io or View email address on click.appcast.io. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity. #J-18808-Ljbffr Florida International University