Service Coordinator

Job Description

Job Description

We are looking for a detail-oriented Service Coordinator to join a construction and contractor team a contract position with the potential to become permanent. This position supports both service operations and project coordination by keeping documentation organized, materials available, and administrative processes moving efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with internal teams and external partners, and maintaining accurate records in a fast-paced environment.

Responsibilities:

• Create and manage service work orders while ensuring information is entered accurately and routed to the appropriate teams.

• Prepare time-and-material invoices and support contract-related documentation for service activities.

• Procure materials, tools, and job supplies to keep service calls and project work on schedule.

• Request certificates of insurance and assist with service applications, permits, and related compliance paperwork.

• Monitor project consumables, maintain current job tracking records, and update scheduling documentation as needed.

• Oversee tool availability by maintaining inventory records and coordinating equipment rentals when required.

• Assemble closeout and project support documents, including detail books, O& M manuals, panel schedule updates, and plan plotting.

• Receive incoming mail and deliveries, distribute items to the proper recipients, and organize project files electronically.

• Prepare correspondence, folders, and general administrative documents to support daily office and field operations.

• Prior experience in service coordination, administrative support, project support, or a similar operational role.
• Ability to manage document control, invoicing, work orders, and multiple requests with strong attention to detail.
• Experience ordering materials, tracking inventory, or supporting tool and supply management.
• Comfortable communicating with guests, team members, vendors, and external partners in a clear and courteous manner.
• Proficiency with electronic filing systems and standard office software for recordkeeping and reporting.
• Strong organizational skills with the ability to prioritize tasks in a busy construction or contractor environment.
• Familiarity with customer-facing support, inventory handling, or retail-style service coordination is beneficial.