Administrative Assistant

Benefits 401(k) 401(k) matching Company parties Opportunity for advancement Paid time off Parental leave Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Assist with provided color phases plans for projects, including planning, scheduling, apply for permit, certification and helping with resource allocation. Submit updated documents to customer such as Certificate of Insurance and company documents pertaining to the project. Organize meetings and take accurate minutes Collaborate with clients, architects, engineers, and subcontractors Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing systemDevelop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate’s degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects #J-18808-Ljbffr UV Fire Protection Systems Inc