Executive Assistant

Job Description

Job Description

Role and Responsibilities:

The executive assistant will manage the day to day business activities of the executive team, including providing strategic management for the team. This role is a pivotal support position.

• The Executive Assistant will need to demonstrate the ability to handle confidential information with discretion and utilize significant amounts of independent judgement

• Write individualized correspondences and other documents requested.

• Book flights, hotels, rental cars, and transportation accommodations

• Handle last-minute travel adjustments and emergency scheduling needs

• Receive and triage incoming written communications to appropriate staff and facilitate a response or cation to be carried through the executive team.

• Proactively consider needs related to calendar, travel, meetings.

• Support the team as needed in preparing for internal and external meetings, travel logistics, and other similar tasks.

• Ability to use various software, including Microsoft Outlook, Word, Excel, and Teams.

• Providing general administrative support

• Oversee daily office operations to ensure efficiency and organization

• Coordinate communication between field operations and corporate office staff

• Assist in organizing company meetings, events, trainings, and employee functions

Qualifications and Education Requirements:

Minimum high school degree, bachelors degree preferred. Experience as an executive admin or assistant is also preferred.

KEY SKILLS: 

• Calendar and schedule management
• Office administration
• Travel planning and coordination
• Multitasking and prioritization
• Professional communication
• Problem-solving under pressure
• Strong organizational skills
• Proficiency in:
  • Microsoft Outlook
  • Microsoft Excel
  • Microsoft Teams
  • Concur

BENEFITS:

• Medical, Dental, Vision coverage

• 401K program after 60 days year of employment with employer 3% match

• Paid holiday, vacation and sick time

• Competitive Benefits package

Miller Construction Services, Inc., is a family owned and operated commercial construction and project management company. We have been in business for over 25 years and are excited to welcome you to the team!

Company Description

Miller Construction Services, Inc., is a family owned and operated commercial construction and project management company. We have been in business for over 25 years and are excited to welcome you to the team!