Procurement / P-card Administrator

Procurement & P-Card Specialist (Contract)

Position Summary

Ledgent Finance & Accounting's client is seeking a Procurement & P-Card Administrator to support purchasing, contract administration, and expense compliance. This role is responsible for managing purchase orders, administering the district's P-card program, supporting solicitation processes (RFPs/RFIs), and ensuring compliance with public procurement regulations.

Key Responsibilities

• Review and approve purchase requisitions; issue and manage purchase orders
• Support and help facilitate RFPs, RFIs, and competitive bid processes
• Maintain contract records, track spend, and monitor vendor performance
• Ensure compliance with federal, state, and district procurement policies
• Coordinate with stakeholders, vendors, and legal on contract terms
• P-Card & Expense Oversight

• Enter Purchase Orders for the Finance department
• Manage the finance departments budget
• Manage District travel and reimbursement
• Work with the CFO on preparing and facilitating solicitations
• Serve as the CFO assistant by managing her travel and schedule

• Assist with reconciliations, invoice processing, and procurement documentation
• Track expenditures and support budget monitoring

Qualifications

• 2-6+ years of experience in procurement, purchasing, contracts administration, or finance operations
• Strong Excel and financial systems experience
• Demonstrated experience with public sector or regulated procurement environments (school district, government, nonprofit preferred)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.