Accounts Payable Specialist

Job Description

Job Description

About M&D

For the past 80+ years, M&D has led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the world’s leading OEMs and manufacturers.

Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts.

Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry – no one understands diesel engine failure analysis and parts better than M&D . WE FUEL UPTIME .

Position Summary

The Accounts Payable Specialist is responsible for owning the full accounts payable cycle for an assigned portfolio of vendor accounts, from invoice receipt through payment and reconciliation. This role extends beyond invoice entry: the Specialist researches and resolves discrepancies, reviews vendor statements, supports payment processing, maintains accurate documentation, and assists with month-end close activities. The position also provides coverage across multiple AP functions, helping the department maintain consistent service levels during absences, high-volume periods, and process changes.

This position supports the AP department's broader procure-to-pay function by contributing to process improvement efforts, participating in cross-training, and helping maintain consistent, well-documented AP procedures.

Essential Duties and Responsibilities:

• Review, code, verify, and process vendor invoices, credit memos, expense reports, and payment requests, matching to purchase orders and receiving documentation when applicable.
• Own assigned vendor accounts from invoice receipt through payment and reconciliation, including researching and resolving discrepancies, statement issues, and disputed balances with vendors and internal departments.
• Maintain accurate vendor account records, ensuring transactions post to the correct vendor, location, general ledger account, and accounting period, and maintain complete documentation for audit and reporting purposes.
• Assist with ACH, check, virtual card, wire, and other payment processing activities.
• Prepare account reconciliations and journal entries, and support month-end and year-end close through accrual support, aging reviews, and reporting.
• Review employee travel and expense reports for accuracy, appropriate approvals, documentation, and policy compliance.
• Assist with vendor setup and vendor change requests in accordance with internal controls.
• Monitor assigned work queues and follow up on aging items, unresolved exceptions, vendor holds, and overdue tasks.
• Provide coverage across AP functions during absences, workload increases, and process transitions; participate in cross-training and document assigned processes to reduce single points of failure.
• Identify recurring issues and recommend improvements to invoice processing, payment controls, and internal workflows; support automation, paper-reduction, and other process improvement initiatives.
• Partner with purchasing, receiving, operations, and finance to improve the overall procure-to-pay process.
• Performs other duties as assigned by supervisor.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• High school diploma or equivalent required; Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Three to five years of relevant accounts payable experience, including high-volume, deadline-driven invoice processing, vendor statement reconciliations, payment processing, and month-end close support.
• Strong understanding of accounts payable processes and basic accounting principles, with experience researching discrepancies and reconciling vendor accounts.
• Proficiency with Microsoft Office, particularly Excel and Outlook, and experience using accounting or enterprise resource planning (ERP) software.
• Strong attention to detail, organization, and time-management skills, with the ability to prioritize competing responsibilities and meet established deadlines.
• Strong problem-solving skills, sound judgment, and the ability to work independently – researching issues, determining appropriate next steps, and resolving discrepancies with minimal supervision.
• Strong written and verbal communication skills, with the ability to take ownership of assigned work and contribute effectively within a team.
• Ability to maintain confidential and meticulous records.
• Successful completion of pre-employment background and drug screening.
• Fosters good coworker citizenship and contributes to a positive work environment.

Preferred Qualifications

• Certified Accounts Payable Professional (CAPP) or similar accounts payable, bookkeeping, or accounting certification.
• Experience with Prelude, Microsoft Dynamics 365 Business Central, or a similar ERP system.
• Experience with purchase orders, receiving, inventory, freight, utilities, multi-location accounting, or travel and expense management.
• Experience with workflow tools, shared mailboxes, electronic document management, or AP automation.
• Experience participating in process improvement, documentation, or cross-training initiatives.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Prolonged periods sitting at desk and working on a computer
• Ability to lift, move, and carry objects to 15 lbs.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.