Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a chemicals manufacturing organization in The Woodlands, Texas on a contract-to-permanent basis. This position is ideal for someone who enjoys managing invoice workflows, maintaining accurate financial records, and supporting month-end accounting activities in a fast-paced environment. The role offers the chance to expand into accruals and balance sheet reconciliations while contributing to process improvements and strong vendor support.

Responsibilities:
• Process and enter vendor invoices for both purchase order and non-purchase order transactions, ensuring coding accuracy and proper approval documentation.
• Perform three-way matching and review invoice details carefully to resolve discrepancies involving receipts, pricing, and purchase orders.
• Handle high-volume and complex freight billing while maintaining timely payment processing and clear communication with vendors.
• Reconcile vendor statements, open items, and assigned general ledger accounts to support accurate financial reporting.
• Assist with month-end close activities by preparing accruals, identifying needed corrections, and supporting journal entry adjustments.
• Oversee employee purchasing card and expense report activity, including compliance review and approval support through expense management tools.
• Maintain documentation for W-9 collection and 1099 processing while helping strengthen vendor payment administration practices.
• Review aging open purchase orders and investigate variances that affect monthly profit and loss reporting.
• Contribute to accounts payable process enhancements, audit preparation, and other special projects that improve efficiency and controls.• 2+ years of experience in accounts payable, preferably in manufacturing, construction, oil and gas, or a related industry.
• Hands-on experience with full-cycle AP, including PO and non-PO invoices, vendor reconciliation, and expense reporting.
• Working knowledge of NetSuite is strongly preferred.
• Strong Excel skills, including the ability to use pivot tables and advanced formulas for analysis and reconciliation.
• Familiarity with month-end close support, such as accruals, account reconciliations, and journal entry review.
• Experience managing P-card activity, employee expenses, or similar corporate spend programs.
• Consistent work history, strong attention to detail, and the ability to work effectively in an in-office hybrid schedule.