Account Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Join Our Team

Hoelscher Doors is a growing, family-owned manufacturer and distributor committed to delivering high-quality doors and exceptional service to our customers.  We are seeking a motivated and detail-oriented Accounts Payable Specialist to join our Finance team.  Reporting directly to the Chief Financial Officer (CFO), this position plays a key role in ensuring the timely and accurate processing of accounts payable transactions while supporting the efficiency and integrity of our financial operations.

We’re looking for a proactive professional who takes ownership of their work, values accuracy, and enjoys collaborating across departments.  If you are organized, dependable, and committed to continuous improvement, we’d love to hear from you.

Duties and Responsibilities

·         Own the full accounts payable function, ensuring vendor invoices are accurately processed, properly approved, and paid on time.

·         Process vendor invoices by verifying proper coding, approvals, supporting documentation, and compliance with company policies and internal controls.

·         Match invoices to purchase orders, receiving documents, contracts, and other supporting documentation, as applicable.

·         Identify and resolve invoice discrepancies, duplicate invoices, pricing variances, and missing documentation before payment.

·         Prepare and process weekly check runs, ACH payments, and wire transfers while maintaining strong internal controls.

·         Monitor the accounts payable aging report and outstanding invoices to maintain positive vendor relationships.

·         Reconcile vendor statements, resolve payment discrepancies, and respond to vendor inquiries in a professional and timely manner.

·         Maintain accurate vendor records, including setup of new vendors and updates to existing information.

·         Process and review company credit card transactions in accordance with company policies.

·         Collaborate with Accounting, Purchasing, Receiving, and other departments to resolve invoice discrepancies, receiving issues, and payment inquiries.

·         Support month-end and year-end close activities, including accruals, account reconciliations, and other assigned accounting responsibilities.

·         Assist with the preparation and processing of annual Form 1099 reporting.

·         Recommend process improvements that enhance the efficiency, accuracy, and effectiveness of the accounts payable function.

·         Maintain confidentiality and comply with company policies and internal controls.

·         Perform other accounting and administrative duties and special projects as assigned.

What We're Looking For

·         Experience with NetSuite or a similar ERP/accounting system is strongly preferred.

·         2+ years of accounts payable, general accounting, or related experience preferred.

·         High school diploma or equivalent required. Associate's degree in Accounting, Finance, or Business is preferred.

·         Thorough understanding of the accounts payable cycle, including invoice processing, payment processing, reconciliations, and vendor management.

·         Proficiency with Microsoft Excel and Microsoft Office.

·         Exceptional attention to detail and a commitment to accuracy.

·         Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines.

·         Analytical mindset with the judgment to identify discrepancies and proactively seek clarification when needed.

·         Ability to work independently, take ownership of responsibilities, and follow through with minimal supervision.

·         Effective verbal and written communication skills with the ability to build positive relationships with vendors and internal departments.

·         Professional, dependable, and accountable with a high degree of integrity and discretion when handling confidential financial information.

What We Offer

We value our employees and offer a competitive compensation and benefits package that may include:

·         Medical, dental, and vision insurance

·         401(k) plan with company match

·         Paid time off and paid holidays

·         Life and disability insurance

·         Employee Assistance Program (EAP)

Supervisory Responsibilities

This position does not include supervisory responsibilities.

Equal Opportunity Employer

Hoelscher Doors is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.