Receptionist

CONSTRUCTION SERVICES PRACTICE

Michael Baker International's Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimatorsand safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects.

What We're Looking For:

Michael Baker is seeking a professional, organized, and customer-focused Receptionist / Administrative Assistant to support daily operations. This role serves as the first point of contact for visitors, employees, contractors, and stakeholders while providing administrative support to multiple departments. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a commitment to maintaining a welcoming, efficient, and secure office environment.

What You'll Do:

• Must have comprehensive knowledge of the following to effectively assist visitors and employees:
  • Project Management Office (PMO) Layout and Organizational Structure
  • MDTA/Contractor Personnel and Departmental Functions: Executive, Key/Management, Field/Inspection, Engineering (GEC), Construction (CMI), Environmental, Safety, Document Control, Interns.
  • Daily Operations and Meeting Schedules
    • Manage conference/training room occupancy
• Greeting and welcoming visitors in a professional manner:
  • Maintain and track sign-in sheets for visitors
  • Ushering visitors to the appropriate locations of professional staff.
• Manage PMO access and security in coordination with MDTA and the Contractor:
  • Key card systems issuance and tracking
  • Hang Tag/Hard Hat Sticker issuance and tracking
• Answering and directing phone calls to the appropriate MDTA/Contractor Personnel.
• Handling incoming and outgoing mail and packages.
  • Coordinate with the appropriate personnel.
• Maintain a clean and organized reception area.
• Establish and maintain an organized, functional, and welcoming PMO environment:
  • Maintain an office inventory log, ordering supplies, and keeping supplies fully stocked.
• Attending meetings and recording meeting minutes.
• Managing distribution, return, and inventory of PPE while maintaining a detailed tracking log of all assigned equipment.
• Provide administrative support to other departments as needed.

What You Need to Succeed:

• High school diploma or equivalent.
• Previous experience as a receptionist or in a related field.
• Excellent communication and interpersonal skills.
• Proficiency with office software such as Microsoft Office.
• Strong organizational skills and attention to detail.

Compensation:

The approximate compensation range for this position is $22/hr - $25/hr. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

Why Choose Us:

• Medical, dental, vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits

#LI-LM1

About us

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 85 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with over 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.


Michael Baker International is proud to be an Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, creed, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, familial status, pregnancy or childbirth, genetic information, disability, protected veteran status, status with regard to public assistance, or membership or activity in a local human rights commission, or any other legally protected status.


EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.


*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.


*There is no current application deadline. Michael Baker will continue to accept applications on an ongoing basis until the position is filled or no longer needed.

Michael Baker is seeking a professional, organized, and customer-focused Receptionist / Administrative Assistant to support daily operations.