Administrative Assistant

Title : Administrative Assitant

Hourly Pay : $25/hr

Duration : 6-12 Months

Job location : New York City , NY

Provide daily administrative support to assigned Managing Directors and Directors in an efficient, detail-oriented, and proactive manner. Responsibilities include, but are not limited to:

• Heavy interaction with senior management and their assistants
• Maintaining busy calendars, including scheduling meetings
• Meeting and greeting visitors and clients
• Answering phones
• Coordinating conference rooms and meal arrangements
• Handling complex travel itineraries, including airline reservations, hotel accommodations, car rental reservations, car service arrangements, and driving directions as needed
• Managing the daily schedule of one or more individuals and anticipating necessary background materials, directions, and other items required for scheduled activities
• Processing and tracking expense reports and reimbursements
• Producing letters, memoranda, presentations, reports, and other documents as necessary
• Proofreading documents for grammar, punctuation, and spelling accuracy
• Assisting with presentation preparation
• Providing core administrative support such as faxing, filing, and copying
• Performing ad hoc projects as needed

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.