Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to support daily administrative operations for an advertising environment. This Long-term Contract position is ideal for someone who can keep the office running efficiently, maintain an attentive front-desk presence, and manage essential vendor and billing activities. The role requires a detail-oriented individual who can balance office coordination, supply management, and financial administration while maintaining a welcoming workplace.

This role pay between $27-30/hr on a temp basis, and up to $65,000 on a permanent basis.

Responsibilities:

• Oversee day-to-day office operations to ensure an efficient, well-organized, and productive work environment.

• Coordinate the purchasing of office materials and work with vendors to keep necessary supplies available at all times.

• Monitor inventory levels and maintain stock of workplace essentials to avoid interruptions in daily operations.

• Handle front-desk and reception responsibilities, including greeting visitors and directing inquiries in a courteous manner.

• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with timely processing.

• Maintain administrative records, office files, and general documentation with accuracy and confidentiality.

• Partner with internal team members to address facility and office support needs as they arise.

• Prior experience in office management, administrative support, or a similar business operations role.
• Ability to manage office supply ordering, inventory tracking, and vendor coordination effectively.
• Working knowledge of accounts payable processes and invoice handling.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting.
• Clear communication skills and a customer-focused approach to reception and visitor support.
• Proficiency with standard office software and general administrative systems.
• High level of attention to detail, dependability, and discretion when handling office information.