Firm Administrator

Job Description

Job Description

Shernoff Bidart Echeverria LLP is looking for a full-time, experienced Firm Administrator in the Claremont office.

At Shernoff Bidart Echeverria LLP, we lead the nation in protecting policyholders from insurance companies’ refusal to pay claims. The firm has been protecting the rights of insurance consumers, both individuals and businesses, for over 50 years after having set the legal precedent requiring insurance companies to act in good faith. Join a team with purpose!
The candidate will be responsible for the daily operations, supervision of personnel, and business functions of the Firm. Work with Partners to develop short-term and long-term goals. Maintain lines of communication within the Firm. Ensure that the Firm’s policies and procedures are implemented and followed by all employees.
Essential Job Functions
Personnel and Human Resources

• Recruiting
• Assess staffing needs
• Employee Handbook to ensure compliance with regulations
• Maintain employee files
• Oversee and manage employees
• Conduct employee annual and 90-day reviews
• Employee offboarding
• Coordinate employee schedules
• Review employee timecards/approve overtime 

Other

• Liaison with Firm’s business insurers
• Assist attorneys in renewal and update requirements to State Bar of California and Secretary of State
• Maintain current Firm case list

• Interact with the Firm’s outside vendors
• Plan Firm events and coordinate Firm participation in various sponsored events
• Supervise and oversee Beverly Hills office administration

Supervisory Responsibilities

• Supervises all employees.

Knowledge, Skills, Abilities

• Excellent people skills, including written and oral communication skills
• Strong proofreading skills
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.), legal software
• Customer Service oriented
• Works well in a team environment or independently
• Well-developed interpersonal skills
• Maintains confidentiality
• Demonstrates good judgment, confidentiality, discretion, and a proactive work ethic
• Time management
• Attention to detail
• Strong organizational skills
• Strong interpersonal and leadership skills, ability to multitask and attention to detail
• Understanding of litigation processes/terminology and workflow

Education and Experience

• 5 years or more of prior office management experience required
• 2 years or more of experience as an HR assistant or similar required
• High School diploma, Bachelor’s degree preferred
• 5 years of law firm experience is a plus, but not required

We offer a competitive benefits package including health insurance, paid vacation, holidays, sick time, and 401(k).
The salary range for this position is $150,000 to $175,000 a year
Compensation will be determined by a number of factors including educational background and experience.
Shernoff Bidart Echeverria LLP is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, reproductive health decisions, hair texture or protective hairstyles, any combination of protected categories, or any other characteristic protected by federal, state, or local law

 

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