Administrative Assistant

Job Description

Job Description

Qualifications:
This site uses UKG for timekeeping.

Knowledge & Competencies (Skills & Abilities):
Minimum of Associates degree with concentration in Business and/or equivalent related and progressive work experience. Position requires a minimum of 3 5 years of experience in practical data entry operations. Other skills need is quantitative, analytical and computer skills, SAP or equivalent software skills, coaching and staff development skills, written, verbal and presentation skills, ability to work independently and with teams and interpersonal, team leadership and active listening skills. Must be proficient in excel.

Physical/Mental Requirements:
Ability to work an average of 32 hours per week, speak clearly so others understand, vision acuity to see details within a few feet of an observer, accepting of criticism and dealing calmly and effectively with high stress situations, sensitivity to others needs, positive demeanor, and model change management for the business. Job includes tasks that require walking, bending, twisting, gripping, stair and ladder climbing, entering confined spaces and navigating rough terrain. May require long periods of sitting, walking, and standing, working on a computer or engaging in telephone conversation.

Environmental Conditions:
Manufacturing plant is not temperature controlled; dust, fumes, and high noise areas are present inside plant areas. Manufacturing processes involve granules, sand, fiberglass, asphalt coating, crushed rock, and polypropylene. Noise levels exceed 80 dB in some areas of the site. Moving equipment such as fork lifts, buggies, genie booms, industrial sweepers, travel throughout the facility, sometimes in congested areas.

Responsibilities:
Primary Objective:
To provide support to the Plant Management in an administrative role. HR clerk duties performed for all hourly employees in the plant in regards to HR and Payroll. Data entry, receiving of invoices, MRO and raw material in SAP computer programs

Essential Job Functions:
Manage mail sorting & office supplies inventory management
Plan and coordinate meetings and special events
Coordinate and manage housekeeping concerns with Staff
Data entry
Manage all office processes
Coordinate the plants monthly safety, production, and sales data report
Provide purchasing and receiving support in SAP and IOL
Data analysis as needed for Sales/Marketing, Operations, etc
Assist with Raw Material Management
Other duties as assigned