Executive Assistant

Executive Assistant

OneSchool Global is seeking an Executive Assistant to join our team in the Regional Support Office (Bridgewater, NJ) to support the Regional Director of Operations & Regional Director of Education.

The Executive Assistant is a strategic business partner who provides high-level support to senior executives by coordinating key projects, enhancing strategic and operational workflows, and driving continuous improvement across systems and processes. This role is pivotal in managing communications, stakeholder engagement, scheduling, reporting, and developing resources that enable team effectiveness. Through proactive support and strategic coordination, the Executive Assistant contributes directly to the successful delivery of business priorities and overall performance.

Key Accountabilities

• Act as a key liaison between the executive, internal teams, and external stakeholders, ensuring communications are clear, timely, and aligned with strategic priorities.
• Partner with the executive to set goals, track progress, and align activities with agreed business objectives.
• Support organizational initiatives and projects that enhance team effectiveness and deliver on business priorities.
• Act as a key support person for relevant functional tools and programs, providing guidance and training to stakeholders as required.
• Manage the executive's calendar, inbox, and meetings to optimize focus and time allocation against strategic priorities.
• Prepare high-quality agendas, reports, presentations, and minutes that inform and enable executive-level decision-making.
• Ensure all documentation is accurate, consistent with strategic messaging, and ready for executive review and sign-off.
• Contribute to the development and review of policies and procedures that support operational excellence.
• Maintain efficient filing and information management systems, identifying opportunities for continuous improvement.
• Coordinate domestic and international travel arrangements for the executive and leadership teams.
• Provide broader team support and perform additional duties as required.

Project & Event Coordination

• Coordinate and track executive and departmental priorities, proactively monitoring progress, managing follow-ups, and supporting the timely delivery of agreed actions.
• Lead assigned projects from initial planning through to implementation, reporting, and close-out.
• Collaborate with cross-functional teams to deliver initiatives, managing deliverables, risks, dependencies, and timelines effectively.
• Drive, support, and implement system and process improvements across administrative and operational functions.
• Identify process improvement opportunities and proactively implement changes to strengthen efficiency and best practices.
• Develop and maintain project documentation, including briefs, timelines, risk registers, status updates, and communications.
• Coordinate events and team initiatives (e.g. internal summits, conferences, team-building activities, program roll-outs).
• Design and develop clear, user-friendly guides, FAQs, reference materials, and tutorials as required.

Qualifications To be considered for this position, you must have:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High level of professionalism, judgment, and confidentiality
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to work independently and anticipate executive needs
• Strong attention to detail and problem-solving skills

About OSG

OneSchool Global is one of the world's largest, truly global schools, with over 8000 students, 120+ campuses, and 2000 staff operating across 20 countries. Our innovative approach to education emphasizes self-directed learning, where students take initiative and responsibility for their learning journey. In North America, we operate in the USA, Canada, and the Caribbean, with 21 campuses located throughout the United States.

OneSchool Global is an Equal Opportunity Employer