Admin Assistant

Duration: 12 month contract with extension Ability & willingness to work up to 5% overtime Ability & willingness to travel up to 10%, both domestically & internationally (Japan) In-person is preferred if Local else MS Teams is fine. 1 round interview for 60 minutes. Responsibilities Based at NAPSC and reporting to the training Manager - support Production Engineering training team with administrative duties as follows: Setting up & scheduling classes in training TLC software Review & improve power-bi reporting of training classes Preparing & organizing student hand outs for training classes Support requisition & purchase order input, processing, expediting Create and track procurement requisitions using information from the engineering teams on project work or operational activities. Support the shipping & receiving of equipment, hardware & parts Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies Coordinate travel including occasional complex group travel through Toyota travel systems or externally as needed Plan and coordinate complex meetings in-person and virtually as requested by the management team Support expense reporting, and invoice processing in a timely manner per standards, ensuring correctness at each phase Track business expenses and support corrections on invoicing and forecasting. Distribute electronic announcements, information, reports, or other documentation on behalf of the mgmt. team Coordinate administrative internal change impacts, example: seating arrangements Coordinate special activities, example: recognition and morale events like birthdays, yearly kick-offs, etc. What you will bring Some college in a related business or technical field (examples: accounting and finance, business, math, etc.) 1+ Years of relevant administrative experience Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams). Ability & willingness to work up to 5% overtime Ability & willingness to travel up to 10%, both domestically & internationally (Japan) What you may bring (Nice to Have) 2 Year associate’s degree in business or technical field (examples: accounting and finance, business, math, etc.), completion of a trade school, or 3+Years relevant administrative experience, preferably in a corporate environment Experience administrating meetings within Microsoft Teams and other virtual meeting platforms Experience in using SAP/Ariba procurement Past motor vehicle experience any department #J-18808-Ljbffr