Executive Assistant to support Real Estate Executive at Boutique Finance Firm in Midtown

Executive Assistant

Our client, a highly regarded global investment firm, is seeking an experienced and polished Executive Assistant to support a senior executive and his team. This is a fantastic opportunity to partner closely with a highly accomplished investment professional in a fast-paced, sophisticated environment where the EA will serve as a trusted right hand and play an integral role in keeping the entire team organized and operating seamlessly.

The ideal candidate is proactive, polished, and incredibly detail-oriented, with strong judgment and a natural ability to stay one step ahead. This person should enjoy managing complex schedules and extensive global travel, interacting with senior-level clients and investors, and working as part of a collaborative administrative team. The firm offers a collegial, team-oriented culture, excellent benefits and perks, and the opportunity to join a growing business with long-term stability.

Responsibilities

Provide high-level administrative support to a senior executive and broader investment team

Manage complex and ever-changing calendars, thoughtfully prioritizing meetings and resolving conflicts

Coordinate extensive domestic and international travel, particularly to Asia, including multi-leg itineraries, hotels, ground transportation, visas, and other logistics

Prepare detailed travel itineraries and proactively manage last-minute changes across multiple time zones

Coordinate internal and external meetings with clients, investors, and other senior-level stakeholders

Serve as a polished and professional point of contact for clients and external relationships

Prepare and process expense reports and maintain accurate records

Assist with meeting preparation, materials, conference logistics, and team-related projects

Anticipate the needs of the executive and team, proactively following up on outstanding items and ensuring nothing falls through the cracks

Partner with the broader administrative team and provide additional support as the business continues to grow

Requirements

7+ years of Executive Assistant experience, ideally within financial services or another fast-paced professional environment

Significant experience supporting senior executives and investment professionals strongly preferred

Extensive domestic and international travel coordination experience

Exceptional organizational and calendar management skills with outstanding attention to detail

Polished written and verbal communication skills with a strong client-service mentality

Calm, steady demeanor with the ability to navigate changing priorities and high-pressure situations

Highly proactive and able to anticipate needs without requiring significant direction

Strong judgment, discretion, and professionalism when handling confidential information

Collaborative, team-oriented personality with a positive and flexible attitude

Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint

Salary

Up to $175K base + discretionary bonus + excellent benefits and perks, including complimentary daily lunch

Hours

MondayFriday, 9am6pm, primarily onsite in Midtown Manhattan Flexibility to work from home periodically as schedules and business needs allow