Administrative Assistant

Job Description

Job Description

JOB SUMMARY

The Administrative Assistant performs various activities related to the maintenance of associate and office records for company business.

ESSENTIAL FUNCTIONS

•       Answers telephone takes inquiries or messages using good telephone technique.
•       Greets and assists everyone who comes into the office in a professional and courteous manner.
•       Data entry using WellSky System of all clients and associates.
•       Schedules and coordinates day-to-day activities of caregivers and clients.
•       Verifies time, telephony records and mileage for payroll processing.
•       Handles incoming/outgoing mail.
•       Prepares new hire packets, new client homecare record books, and client information packets.
•       Assists with recruiting, interviewing, orientations, and in-services.
•       Assists with Long Term Care billing.
•       Assist with retrieving expired documentation.
•       Assist with Employee Recognition and Training Program.
•       Performs On-Call duties as needed.
•       Serve as a liaison between associates and office staff.
•       Keeps office supply inventory and orders supplies as needed.

NON-ESSENTIAL FUNCTIONS

·         Other general office and clerical functions.
·         Other duties assigned by Operations Manager

EDUCATION / SKILLS / ABILITIES / AVAILABILITY

•       High School graduate or equivalent with two years of business experience.
•       Two years of healthcare experience.
•       Basic office and computer skills, and organizational abilities.
•       Excellent telephone skills, and interpersonal relations abilities.
•       Knowledge of common medical terminology.
•       Able to work independently, demonstrating sound judgment.
•       Read, write, speak, and understand English as needed for the job.
•       Be available as required for on-call duty outside of normal office hours.

WORKING ENVIRONMENT

Works primarily out of the local office:
6340 Kiln Delisle Rd Ste A
Pass Christian MS 39571