Corporate Legal Assistant

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Corporate Legal Secretary

Miami, FL | Hybrid: 3 Days In-Office / 2 Remote
Compensation: $70,000 - $90,000 + Overtime Eligibility

Ascension Global Staffing & Executive Search is seeking an experienced Corporate Legal Secretary for our client’s Miami office. This position will primarily support a corporate/transactional practice while providing an opportunity to gain exposure to litigation and broader legal support responsibilities.

The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced environment. The firm is looking for someone who can anticipate attorney needs, recognize when additional support is needed, and communicate effectively with the team when they have capacity to take on additional work.

Responsibilities

• Provide comprehensive legal and administrative support to attorneys and the legal team.
• Support primarily corporate and transactional matters , with opportunities to gain litigation exposure.
• Prepare, revise, format, and proofread legal documents and correspondence.
• Assist with filings, case preparation, and other litigation-related tasks as needed.
• Manage calendars, scheduling, meetings, and communications.
• Coordinate travel arrangements and client meetings.
• Maintain accurate and organized files, records, and documents.
• Assist with file and document management.
• Communicate proactively with attorneys regarding workload, deadlines, and additional support needs.
• Work collaboratively with attorneys, paralegals, and other members of the firm.
• Provide additional administrative and legal support as needed.

Qualifications

• 3-5+ years of legal secretary/legal assistant experience.
• Current or recent experience supporting a corporate/transactional legal practice strongly preferred.
• Litigation experience or exposure is a plus but not required .
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Professional demeanor and ability to interact comfortably with attorneys and senior leadership.
• Ability to anticipate needs and work proactively without constant direction.
• Adaptable, receptive to feedback, and eager to learn and grow.
• Stable work history and demonstrated tenure in previous positions.
• Ability to manage multiple priorities in a deadline-driven environment.
• Willingness to work overtime when needed.

Team & Office Environment

The Miami office is a newly established, close-knit office of approximately 27 employees , including 3 Partners, 2 Associates, and 1 Paralegal , with an additional Junior Associate expected to join in September.

The practice is primarily corporate, with a collaborative environment and opportunities to work across different areas as the team’s needs evolve.

The firm places a strong emphasis on maintaining a positive, professional, and supportive workplace culture . Employees participate in events and activities throughout the year, including charitable initiatives, team activities, and office gatherings. The office also has on-site parking .

Schedule & Training

• Hybrid schedule: 3 days in-office / 2 days remote.
• During the initial training period, the new hire will be expected to work primarily in-office to facilitate training and integration.
• The first two weeks will focus heavily on onboarding, including:
  • Firm software and technology
  • How systems and tools are utilized
  • Policies and procedures
  • File and document management
  • Meeting attorneys and team members
  • Understanding how the office operates

Once training and onboarding are complete, the position will transition to the regular hybrid schedule.

Compensation

$70,000 - $90,000 , depending on experience, with overtime eligibility .

Interview Process

• Phone screen
• 30-minute in-office interview
• 60-minute interview with attorneys