Facilities Specialist

Madison, WI, USA

Full time

JR119598

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

We are PCI.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Date Issued:

September 14, 2026

Application Deadline:

September 22, 2026

Wage Level:

Salary

JOB DESCRIPTION:

Position Title : Facilities Specialist

Location: Madison, WI

Department: Quality Control

Reporting To: Facilities

Responsible For (Staff): No

The Facilities Specialist is a critical technical and administrative resource within the Engineering & Facilities team, responsible for executing and coordinating a broad range of activities essential to sustaining compliant pharmaceutical operations. This role serves as the central point of contact for facility badge management, quality system documentation, vendor coordination, procurement of maintenance and calibration resources, and the planning and execution of semiannual plant shutdowns. Additionally, the Facilities Specialist leads special projects tied to complex pharmaceutical equipment lifecycle management - from procurement through qualification and decommissioning - ensuring all activities align with regulatory standards and business objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Drive timely completion and documentation of Quality System Events (Events, Deviations, CAPAs, NCRs) acting as the point of contact for all departmental quality investigations.

• Coordinate and maintain vendor relationships for maintenance and calibration services; support contract negotiations and ensure vendor compliance.

• Develop and execute semiannual shutdown plans with cross-functional teams to complete all maintenance, calibration, and validation activities.

• Source and procure maintenance and calibration tools, spare parts, and equipment; manage inventories to support uninterrupted GMP operations.

• Support departmental CMMS needs, equipment onboarding, work plan template creating/editing, work order reviews, and asset decommissioning.

• Lead or support special projects for complex equipment lifecycle management, including specification, installation, qualification, periodic review, and decommissioning.

• Maintain GMP documentation, support audits, and serve as technical point of contact for facilities processes.

• Manage and administer badge access control systems, conduct routine audits, and ensure compliance with internal procedures and regulatory requirements.

QUALIFICATIONS:

Required:

• Associates/Bachelor of Science degree in technical discipline such as engineering, chemistry, or biology required

• Minimum of 5 years' relevant experience in a technical field with demonstrated facilities maintenance and calibration experience

• Experience working in an aseptic manufacturing environment preferred

• High level of attention to detail

• Ability to work independently

• Good documentation skills

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Equal Employment Opportunity (EEO) Statement:

PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.

Why work for PCI Pharma Services?

At PCI, we have an uncompromising focus on providing quality and operational excellence and providing the industry leading customer experience. Our people make all of this happen, so providing an industry leading experience for our people is equally as important. By creating an authentic culture of purposeful work, we aspire to be an interesting and fulfilling place for talented individuals to grow careers. We live a philosophy of intentional learning combined with real-life experience supported by a fair and competitive rewards program. We are individuals, teams and a company that believes in our purpose and our approach is simple, the people who work at PCI fuel our business; we don't say no, we figure out how.

PCI Pharma Services is an Equal Opportunity Employer/Vet/Disabled