Administrative Assistant

COS-2026-2H - Administrative Assistant (Hourly) Open to: General Public Work Week: 25-35 hours per week (Up to 900 hours maximum per fiscal year) Salary: $23.00 - $25.00 per hour (Commensurate with experience and qualifications) Opening Date: 6/22/2026 Closing Date: 7/13/2026 Existing Vacancies: 2 Program / Location Position 1: Department of Environmental Protection Office of the Chief of Staff Local Government Assistance 401 East State Street Trenton, NJ 08625 Position 2: Department of Environmental Protection Office of the Chief of Staff Legislative Affairs 401 East State Street Trenton, NJ 08625 Scope of Eligibility Open to applicants who meet the requirements below. Description Assists the head of a Bureau or Service in a state department, institution, or agency by performing and coordinating administrative support services: does other related work. Specific to the Position Position 1: Provide administrative support to the Office of Local Government Assistance by maintaining municipal and county contact databases, preparing correspondence and outreach materials, coordinating meetings and events, and assisting with office operations. Track inquiries from local government officials, update records, prepare reports and meeting materials, and support NJDEP participation in conferences and outreach events. Strong organizational skills, attention to detail, and proficiency with Microsoft Office applications are essential. Excellent written and verbal communication skills are preferred. This position offers the opportunity to support initiatives that strengthen partnerships between NJDEP and local governments throughout New Jersey. Position 2: Assist the Office of Legislative Affairs with researching and tracking legislation related to environmental and regulatory issues. Support staff by monitoring bills, maintaining legislative tracking records, attending virtual meetings, taking notes, drafting responses to referrals, and assisting with special projects. Strong research, organization, and written communication skills are essential. Experience reviewing legislative bills or public policy issues is preferred. This position provides valuable exposure to the legislative process and the coordination between NJDEP, elected officials, and government stakeholders. Requirements Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities. OR Possession of a Bachelor’s degree from an accredited college or university; and one (1) year of the above-mentioned professional experience. NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions. NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. License Appointees will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Employee Benefits Earned Sick Time* Enrollment in Defined Contribution Retirement Plan upon meeting minimum earnings threshold *Earn one hour of earned sick leave for every 30 hours you work SAME Applicants If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more information on the SAME program, please visit SAME Program , email View email address on click.appcast.io , or call Civil Service Commission at View phone number on click.appcast.io and select Option #3. Veteran's Preference To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, visit Residency All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”. Authorization to Work Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States. Equal Opportunity Employment The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision. The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. Accommodations under ADA will be provided upon request. #J-18808-Ljbffr