Entrepreneurial Services Administrative Assistant

Administrative Assistant

Kaufman Rossin is seeking a highly organized, self-directed Administrative Assistant to support our Entrepreneurial Services team. This position requires the ability to manage multiple tasks simultaneously in a very fast-paced environment in office. Our ideal candidate is good with people, displaying a positive attitude and professional demeanor. This is an on-site position, in our Miami office, 5 days/week.

Support department with routine administrative duties including travel coordination, calendar management, appointment scheduling, and expense reconciliation

Review, direct, and respond to correspondence

Draft engagement letters

Assist with client onboarding and related account opening processes

Filing, copying, scanning, and faxing

Managing all client shipping via FedEx and USPS

Billing assistance

Tend to reception as needed

Prior experience as an Administrative Assistant

Proficiency with Microsoft Office (Word, Excel, and Outlook)

Excellent oral and written communication skills with exceptional phone etiquette

Strong attention to detail

Persistence, with strong follow-up skills

Ability to work periodic overtime

Financial Services-specific experience

Experience working with Sunbiz

Experience with online banking systems, wire initiation, etc.

Bilingual in English & Spanish

We embrace authenticity. Kaufman Rossin is an equal opportunity employer. We are committed to creating a culture that reflects the diversity of our firm and clients. We encourage understanding, acceptance, and celebration among all people. That includes lifestyle, education, experience, race, ethnicity, age, religion, physical ability, sexual orientation, and gender identity. Differences make unique varieties.