Executive Administrative Assistant

Overton Industries is a leading manufacturer of precision-engineered components and tooling solutions, serving industries such as automotive, aerospace, and industrial manufacturing. We pride ourselves on delivering high-quality products through advanced technology and skilled craftsmanship. Job Title : Executive Administrative Assistant Location : Mooresville, IN Job Type : Full-Time Position Summary We are seeking a highly organized, professional, and proactive Executive Administrative Assistant to serve as the primary point of contact for our office and provide high-level administrative support to the Managing Partner. This hybrid role combines front-desk excellence with executive support, ensuring a polished first impression for visitors and seamless day-to-day operations so leadership can focus on strategic priorities and growth. Key Responsibilities Serve as the first point of contact for visitors, customers, and vendors, providing a professional, friendly, and welcoming experience. Direct incoming phone calls, emails, and general inquiries while ensuring timely and accurate communication across the organization. Manage front office operations, including incoming and outgoing mail, deliveries, office supplies, meeting room scheduling, and maintaining a clean, organized, and professional office environment. Provide administrative support to senior leadership by managing calendars, coordinating meetings, preparing agendas and supporting materials, and assisting with priority communications. Monitor and organize email correspondence, draft routine communications, track action items, and ensure important deadlines and follow-up activities as completed. Coordinate travel arrangements, expense reporting, visitor schedules, and other logistics to support efficient business operations and leadership effectiveness. Maintain confidential company, employee, and business information with a high degree of discretion while assisting with document management, recordkeeping, and administrative processes. Support company-wide administrative initiatives, including human resources activities, special projects, report preparation, presentations, and other tasks that contribute to the smooth operation and continued growth of the company. Qualifications Education : Associate or bachelor's degree and Professional certification such as Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE) preferred. Experience : 3+ years of experience in an executive assistant, administrative assistant, or receptionist role (preferably supporting senior leadership). Skills : Experience in a manufacturing, industrial, or operations environment. Familiarity with calendar management tools, basic CRM systems, or Human Resources platforms. Exceptional organizational skills with the ability to manage multiple projects and shifting demands. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general comfort with technology. Competitive Pay – Your experience matters – and we make sure your compensation reflects it. Comprehensive Health Coverage – Stay healthy with full medical, dental, and vision insurance for you and your family. 401K with Company Match – We help you plan for the future with a retirement plan that grows alongside your career. Generous Paid Time Off – Recharge with paid holidays and personal time – because balance matters. Career Growth & Development – Whether you're just starting out or looking to advance, we offer training and development opportunities to help you thrive. Overton Industries is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr