Executive Assistant

Join Our Team! Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition. Job Description Summary Executive Assistant Career Development Develop a career track Leverage current skills while developing new skills Work with an incredible team of people Sunbelt Rentals—the fastest growing rental business in North America—is seeking an Executive Assistant. As an Executive Assistant, you will provide superior administrative, clerical, and secretarial support to the CEO and Senior Management team, working independently to perform administrative duties including organizing, planning, scheduling, and tracking responsibilities for the executive. Duties & Responsibilities Provide high‑level confidential administrative support to the executive and department. Manage heavy calendaring, meeting coordination, and planning. Independently interface with both internal and external high‑profile contacts. Perform daily administrative and office‑management functions. Maintain accuracy, consistency, and quality in a fast‑paced, multi‑task environment, and be flexible in changing daily workload priorities. Takes initiative, is discreet, acts with diplomacy, maintains a professional attitude and makes decisions within corporate/department guidelines. Demonstrate excellent organizational, interpersonal, leadership, and reasoning skills. Handle all aspects of administrative support in a timely and professional manner, including creation, review, and revision of memos, letters, presentations, reports, and correspondences. Facilitate company meetings and follow up. Input data into documents using technology such as Microsoft Office (Excel, PowerPoint, and Word). Qualifications High school diploma or equivalent experience. Excellent organization, interpersonal, leadership, and reasoning skills. At least 7 years of secretarial or administrative experience at the executive level. Proficient knowledge of computer software (word processing, spreadsheets, presentation, and e‑mail). Excellent communication skills, including tact and diplomacy. Regular exercise of initiative and personal judgment, attention to detail, use of discretion, and maintaining confidentiality. Experience with AI tools. Experience in a large, publicly traded company preferred. Physical Demands The physical demands of this role include bending, squatting, crouching, reaching, and lifting 25 pounds or more, as required by the job. Some Sunbelt jobs may require driving for long periods of time, loading and unloading heavy equipment, performing work in extreme weather conditions—including rain, wind, or excessive temperatures—and/or night and weekend work. All duties must be performed in accordance with Sunbelt’s safety policies and guidelines. Reasonable accommodations may be made to comply with applicable laws. Compensation Base Pay Range: $85,680.00 – $117,810.00. Starting rate may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. Benefits Health, Dental, and Vision plans 401(k) Match Volunteer time off Short‑term and long‑term disability Accident, Life, and Travel insurance, as well as flexible spending Tuition Reimbursement Options Employee Assistance Program (EAP) Length of Service Awards Paid Time Off 12–25 vacation days depending on years of service 5 sick days 6 holidays 2 half‑day holidays 2 floating holidays 1 inclusion day 1 volunteer day You will become eligible for benefits on the first of the month following 30 days from your start date. Sunbelt Rentals supports service members. Veterans encouraged to apply. Sunbelt Rentals is an Equal Opportunity Employer—Minority/Female/Disabled/Veteran and any other protected class. #J-18808-Ljbffr Sunbelt Rentals, Inc.