Coordinator, Human Resources

Agency:OmdJob Function:People and CultureJob Subfunction: People OperationsJob Description:THE AGENCYOMG23 is the Omnicom Media Group agency dedicated to Walt Disney Studios, Disney+ and Disney’s multiple television networks. At OMG23, we have the privilege of partnering with Disney on the planning, buying and implementation of its integrated ad campaigns for some of the entertainment industry’s most iconic brands. Our Walt Disney Studios team works on titles that include a wide variety of blockbuster films distributed under the Walt Disney Studios, Marvel Studios, Lucasfilm, Pixar Animation Studios, Walt Disney Animation Studios, 20th Century, and Searchlight banners. We are also proud to be Disney’s Agency of Record for their premier television networks including ABC, ABC News, Disney Channels, Freeform, National Geographic and FX. We live movies and TV. If you do too, see below for an opportunity to join our team. The Job:The Coordinator, Human Resources helps with administering the day-to-day functions and processes of the Human Resources team. This candidate is highly organized, has a strong attention to detail, loves to problem solve and is willing to pitch in wherever help is needed. What You’ll Do:Support all activities surrounding the Human Resources team in managing an employee’s life cycle from pre-hire to off-boarding, including but not limited to the following: Initiate and manage the new hire process from start to finishEnsure IT tickets are generated and submitted for new hires for proper new hire setupConduct and manage weekly new hire orientations for all new employees including managing all first day correspondenceCreate and maintain employee filesCreate and maintain calendar entries for the HR team in Microsoft OutlookEnsure timely processing of employee data changes in Workday including but not limited to pay changes, data changes, employee referral bonuses and internal transfersCollaborate with infrastructure teams to ensure all employee changes are communicated and processed, including sending calendar invitations, employee notifications and system updatesCoordinate termination processes for all exiting employees with internal teams and systemsSupport the Human Resources team’s goals and objectives including diversity initiatives, training and talent development and engagement initiatives in partnership with leadershipHold weekly office hours for the agency, assisting employees with general questions and inquiriesSupport the agency, IT and office management leads to manage space, remote work initiatives and facilitiesSupport the Talent Acquisition team by maintaining supplies for and attending local career fairs as neededSupport the Human Resources and Talent Acquisition team in managing the annual summer internship programHelp coordinate special projects (i.e. agency events, charity initiatives, agency community meetings, etc.)You Bring:We encourage you to apply if the below describes your experience and talents:Bachelor’s degree required (or relevant experience); undergraduate degree in Human Resources, Human Resources internship or graduate Human Resources education, preferred 0-1 year of Human Resources or Administrative experience, preferably working in a fast-paced agency or media environment – Human Resources internship experience, a plusHigh level of proficiency with Adobe Acrobat Pro and Microsoft Office applications (particularly Outlook, Word, Excel, PowerPoint and Teams) Experience working with an applicant tracking system (ATS) such as Workday, a plusKnowledge of media, marketing, advertising or communications industries, preferredSkills and AbilitiesMust have laser-sharp detail orientation, excellent organizational skills and the ability to multi-task and prioritizeStrong time-management skills, sense of urgency and deliveryMust have strong interpersonal skills and the ability to maintain a professional demeanor when engaging with all levels of employees Excellent communication skills both written and verbal, clearly, concisely and confidentlyDemonstrated ability to articulate and communicate clearly when participating in internal and client-facing meetingsAbility to maintain the strictest level of confidentiality, and express high standards of professionalismDemonstrated ability to be a strong team collaborator and ability to be agile and adaptable within a quick turnaround business environment Ability to take initiative and formulate solutions and has a demonstrated proactive approach to problem solving and critical thinkingThis is a hybrid role based in Burbank, CA.#LI-HL1 California: $40,000.00 - 40,000.00Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.Link to Recruitment Privacy Notice: For US Job Seekers:It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F. SummaryLocation: Burbank, California, United States of America; Los Angeles, California, United States of AmericaType: Full time