Staff Accountant

Job Description

Job Description

* Please note: The salary range reflects the expected compensation for the role over time and does not represent the starting pay range.

**Department/Location: **

730 – Accounting & Finance/National Headquarters

Job Title:

Staff Accountant

Reports to:

Accounting Manager

Salary Grade:

ý – Grade 11

($46,155.20 - $71,843.20/year)

Type of position:

ý Full-time o Part-time

Minimum Hours: 40 Hrs./Week

ý Exempt o Nonexempt

Job Summary: The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. ****

To perform general accounting procedures, prepare recurring and manual journal entries, assist with financial closings, and report and perform complex reconciliations in assigned areas as well as perform various support functions for the accounting and finance department.

Essential Functions:

General Ledger and Financial Statements:

• Prepares journal entries as assigned including basic investment entries

• Assists with fixed assets by preparing monthly entries

• Performs general ledger (GL) and accounts payable (AP) reclassifying as directed by senior staff

• Performs analysis and reconciliation of various assigned GL accounts

• Maintains spreadsheets and documentation for analysis of various assigned accounts

• Serves as main point of contact for fielding chart of account questions for all DAV employees

• Shares responsibility for running monthly and annual closings of the GL and all related modules

• Reconciles related modules to the GL

• Saves archive reports related to the monthly and annual closings of the GL and all related modules

• Verifies and compiles all department journal entries

Cash and Banking:

• Downloads cleared checks from bank site
• Assists with disaster drafts
• Assists with sending 90 day letters for unclaimed property
• Assists with credit card duplicates
• Assists with PCI compliance tracking of merchants
• Oversees convention petty cash journal
• Serves as backup for daily cash reconciliation

Accounts Payable Accounting:

• Creates spreadsheets for account distribution on large bills that need allocated across multiple departments (i.e. UPS, American Airlines, DAV conference hotel bills)
• Reviews purchasing card bill monthly for accounts/projects
• Preps invoices from November to January to ensure coding to correct year
• Assists in tracking/researching AP End-of-Year (EOY) expenses to accrue on AP accrual spreadsheet
• Assists in calculation of AP unknown accruals at EOY on spreadsheet
• Responsible for cleaning up old purchase orders and maintaining an accurate Received Not Invoiced report
• Reviews vendor Tax ID numbers
• Assists with or process 1099's (includes vendor review)
• Serves as back up for critical AP tasks

Other administrative tasks:

• Assists with compiling data to facilitate analysis or reporting
• Downloads data from various systems, such as daily USPS 3602 forms from website (Postage )
• Assists with auditor requests (provide copies of vouchers, journals, accounts receivable receipts, etc.)
• Orders department office supplies
• Assists with department projects as needed

Essential Skills and Experience:

• Highly skilled in excel and has the ability to independently carry out complex formulas, pivot tables, and graphs
• Ability to effectively organize and prioritize
• Demonstrate meticulous attention to detail to produce quality work with exceptional accuracy
• Has ability to operate PC, adding machine, and computer printers
• Reading, writing, and mathematical skills
• High school degree with four (4) years of experience in performing essential functions of position or a two (2) year Associates degree in accounting
• Experience with personal and applicable software packages

Degree of Supervision:

• No Supervisory Responsibility

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions .

• Physical Demands: Job requires sitting up to eight hours a day and standing up to two hours a day. Body movement primarily in hand and arm functions associated with normal office activities. Hand and eye coordination and hand dexterity is required for handwriting and keyboarding over prolonged periods of time. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires occasional lifting and/or carrying of no more than 25 pounds and bending, squatting, pushing, and pulling.
• Work Environment: The noise level in the work environment is usually minimal.