Administrative Assistant

Job Description

Job Description

We are looking for an experienced and adaptable Administrative Assistant to support daily office operations in Baton Rouge, Louisiana. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact, stays organized in a fast-paced setting, and can manage a mix of administrative and user-support tasks effectively. The right candidate will bring strong judgment, attention to detail, and a service-oriented approach while working closely with staff across the organization.

Responsibilities:

• Welcome visitors, manage front desk activity, and provide a welcoming presence for employees, clients, and guests.

• Answer incoming calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner.

• Perform a wide range of administrative duties, including data entry, document preparation, record maintenance, and general office coordination.

• Assist with setting up and removing user access for internal software platforms as part of employee onboarding and offboarding processes.

• Monitor support requests, resolve basic system or access issues, and escalate more complex matters when needed.

• Maintain organized task lists and prioritize changing workloads effectively, especially when handling multiple property-related requests at once.

• Use Microsoft Word and Excel to prepare reports, update tracking logs, and support day-to-day office communication.

• Collaborate with team members to follow established procedures and learn internal systems that support property and administrative operations.

• Previous experience in an administrative, front desk, receptionist, or office support role.
• Strong verbal and written communication skills with a detail-oriented and approachable demeanor.
• Proven ability to manage multiple priorities, stay detail-oriented, and follow tasks through to completion.
• Working knowledge of Microsoft Word and Microsoft Excel for routine business tasks.
• Comfortable handling inbound calls, data entry, and general administrative office responsibilities.
• Ability to learn internal software systems and troubleshoot basic user-access or support issues.
• Experience in property management or a related office environment is helpful but not required.
• Dependable judgment, a positive attitude, and the ability to work well with a variety of people.