Operations Coordinator

The Operations Coordinator will work in cooperation, and directly in conjunction with the Shelter Director; to coordinate and ensure the overall operational, safety, and maintenance of the shelter facility.Operations Coordinator is responsible for, but not limited to:Responsible for all Facility and other assigned programs and/or areasProvides the operational supervision of facility staff, other assigned programs staff, and oversees external vendorsCollaborate with Shelter Director to ensure goals are met according to contractual obligationsWork with senior management for initial/renewal programmatic reports and/or proposalsCoordinates inventory procurement, control and expenditures proceduresCoordinate and ensure the implementation of all Occupational Safety and Health Administration(OSHA), DHS, OTDA regulations and guidelines, including Universal Precautions Policies and ProceduresIdentify and ensure adequate and appropriate resources are assigned to program/projects to ensure the program/project design is controlled, and goals are achievedProvide On-Call coverage-24/7 for emergency and crisis intervention regarding all aspects ofoperations-related systemsDeveloping operations goals and objectives, and policies and procedures, and implementingchanges to existing standards, policies, and proceduresDesigning and delegating preventative/scheduled operations activitiesManaging the collection, presentation, and reporting of operations dataMaintaining, revising, and updating operations logs, records, and formsManage facilities inventory and material and supply needs, and oversee the purchasing processOverseeing the internal and external operations-related systems, tests, and inspectionsPerforming monthly walk-throughs to inspect operations at all facilities, including all major building systemsMaintain all records regarding compliance with City and State regulations, including NYS section 491 regulationsEnsuring regulatory compliance and that all required licenses and certificates from the FireDepartment, Buildings Department, Department of Health, and all other pertinent city and state agencies are current and validCoordinating and certifying the implementation of all city, state, and federal building codes and industry standards, including Occupational Safety and Health Administration (OSHA) and Universal Precautions Policies and ProceduresRecruiting, supervising, monitoring, and evaluating staffs; ensure they have successfully perform routine daily, weekly, and periodic tasksEstablishing and implementing schedules and work assignmentsMaintaining awareness of new trends and developments in the fields of safety, residential management, maintenance, food service, and housekeeping, and incorporating new developments into the facilities as appropriateConducting, attending, and participating in facility and professional group meetings in order to maintain and improve professional competenceMaintaining ongoing communication with social services concerning operational issuesAttend professional meetings, educational conferences, and in-service trainings in order to maintain and improve professional competenceManaging the collection, presentation, and reporting of data regarding all activities related to safety and/or infractions.Attend professional meetings, educational conferences, and in-service trainings in order to maintain and improve professional competenceProvide coverage for other areas as directed/neededAttention to detail, organized and efficient.Maturity, integrity and sound judgment.Qualifications:3-7 years facilities management experience, preferably in a residential facilityFire Safety Certification is a Plus.Occupational Safety and Health Administration (OSHA) Certification preferredValid Driver License, if authorized to drive agency vehicleKnowledge of operating related equipment, tools, and materials used in the facilityKnowledge of city, state, and federal building codes and industry standardsProficiency in software applications, including word processing, spreadsheets, and databasesCommitment to the mission of Care for The HomelessProven ability to work collaboratively well with diverse groupsProven ability to handle multiple tasks effectively under pressureStrong organizational skills, detail-oriented, and efficientMaturity, integrity, and sound judgmentPhysical Demands and Working Environment:Regularly stand, sit, and walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smellLift and/or carry up to 25 poundsQualifications:3-7 years facilities management experience, preferably in a residential facilityFire Safety Certification is a Plus.Occupational Safety and Health Administration (OSHA) Certification preferredValid Driver License, if authorized to drive agency vehicleKnowledge of operating related equipment, tools, and materials used in the facilityKnowledge of city, state, and federal building codes and industry standardsProficiency in software applications, including word processing, spreadsheets, and databasesCommitment to the mission of Care for The HomelessProven ability to work collaboratively well with diverse groupsProven ability to handle multiple tasks effectively under pressureStrong organizational skills, detail-oriented, and efficientMaturity, integrity, and sound judgmentPhysical Demands and Working Environment:Regularly stand, sit, and walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smellLift and/or carry up to 25 poundsPeople with a criminal record are encouraged to apply #J-18808-Ljbffr