Commercial Property Insurance Administrative Assistant

Job Description

Job Description

The Insurance Administrative Assistant is instrumental in providing essential support to the management team. The ideal candidate will have a solid understanding of property and casualty insurance, claims processes, and compliance requirements specific to court-appointed receiverships. We are also looking for candidates that are highly organized, detail-oriented, and possess excellent interpersonal skills.

Responsibilities:

• Oversee and coordinate all insurance matters for a portfolio of court-appointed receivership and management properties.
• Assist in the creation and presentation of insurance reporting for receivership teams, clients, and legal counsel.
• Ensure all assets have adequate and compliant property, liability, and specialty insurance coverage in place from the moment of receivership appointment.
• Maintain a central insurance database for all receivership assets, including policy documentation, expiration dates, premium tracking, and carrier contact information.
• Maintain accurate and organized filing systems for both physical and electronic documents.
• Track policy renewal dates and ensure timely renewal, replacement, or placement of policies.
• Compose and edit correspondence, including letters, emails and reports, ensuring clear and concise communication.
• Provide general administrative support, including answering phones, scheduling meetings and managing calendars.
• Provide excellent customer service
• Contribute to team and departmental goals as assigned

Desired Competency, Experience and Skills:         

• High School Diploma or General Education Degree (GED) required.
• Associates Degree or higher preferred.
• 2+ years of office administration experience required.         
• Experience working with insurance brokers, underwriters, and claims adjusters.
• Strong knowledge of property and casualty insurance, including general liability, property, flood, windstorm, builder's risk, and umbrella policies.
• Highly detail-oriented with excellent organizational and recordkeeping skills.                                                                                          
• Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.                                                                                                      
• Ability to respond to common inquiries or complaints from clients, vendors, and supervisors.
• Ability to effectively present information to small or large groups.
• Intermediate to advanced skills with Microsoft Office Suite required.                     
• Strong interpersonal and problem solving skills. 

Over its 40 year history, Trigild has managed and operated hundreds of commercial properties.

Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof – for maximum service and value. Visit

Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks).

Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. .

Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.