Office Manager

OFFICE MANAGERThe purpose of this role is to ensure Park & Eleazer Construction will consistently achieve our WHY, WHAT, and HOW statements. The Administrative Assistant role will drive these objectives through the company while providing admin support to both the office and field.ROLE DESCRIPTION – GENERAL RESPONSIBILITIESAdministrativeProvide front-desk coverage by answering the phone, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment (lobby, kitchen, coffee areas, copy room, etc.)Order and oversee all office supplies. Monitor daily and replenish weeklyCoordinate and log Lunch and Learns with Trade PartnersPoint of contact for cleaning company, phone company, printer company, landscaper and any other trade for office maintenanceP&E Sticker Program – distribute, order and keep log of distribution of stickersEmployee Anniversary and Birthdays – coordinate cards with Andy, send email announcements to companyPoint of contact for building tenant needsAssist PM’s on planning Topping Out PartiesSend monthly Newsletter to companyKeep budget on spending of administrative itemsCulture CoordinationCreate and maintain the Culture Calendar with input from Andy and Strategic Initiatives Manager. Consult with the full Leadership Team when planning whole office/companywide events.Plan and execute events on Culture CalendarKeep budget on spending of culture items/eventsHuman ResourcesPartner with Hiring Manager to complete onboarding/offboarding checklistComplete new hire checklist in coordination with Hiring Manager– Disc profile, plan reading test, etc.Maintain dashboard to monitor all new hires throughout their first yearCreate first week schedule for new hire with Hiring Manager inputSend new employee questionnaire prior to start date and use answers for first day welcome giftMaintain company Org ChartAssist in setting up interviews with Hiring ManagerAssist Hiring Manager with offer letter creation and communication to new hireBEHAVIORAL EXPECTATIONSTreats internal and external personnel, vendors, and trades as respected partnersExpert communication skillsIdentifies employees/clients needs and addresses themIdentifies and acts on ways to add valueIs responsive to employee/client needs and displays intensity / sense of urgencyContinually builds own knowledge and is open to new ways of doing thingsOffers to coach /assist others with less experienceMakes decisions and acts with P&E’s long term interest in mindActs with integrity, maintaining the highest ethical standardsIs flexible and changes quickly based on company needsManages with profitability and relationships in mindDrives effective communication in a manner that reflects an understanding of the style, preferences and needs of others – both internal and externalDemonstrates a passion for hard work and is full of energyGets things done on time and with excellent resultsPays attention to details to make sure the job is done rightDoes not blame or shame others, uses failure as a learning opportunityAcknowledges mistakes and does whatever it takes to correct mistakesTurns potential failures into loyalty-building situations by being forthright and taking a problem-solving attitude when mistakes are madeIs able to fail and get back up to keep moving forwardREPORTING EXPECTATIONS – Inspect what we ExpectWeekly1-ON-1 with ManagerAddress Administration itemsAdress HR related itemsAddress Culture related items-WHY DO WE EXISTTo develop authentic relationships and have a positive impact on every person we interact withWHAT ARE WE GOING TO DOWe are going to timely build exceptional projects while delivering a world class client experienceHOW ARE WE GOING TO DO ITThe best people and the best processes #J-18808-Ljbffr