Executive Assistant Luxury Residential Construction

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Executive Assistant (Luxury Residential Construction) Buildlabs Custom Homes – Bridgehampton, NY

Pay: $70,000 – $85,000 per year (based on experience) Job Type: Full-Time Work Location: In Person – Bridgehampton, NY

Position Overview

Buildlabs Custom Homes is actively seeking a highly organized, loyal, and dependable Executive Assistant to support company ownership and administrative leadership.

This is a critical role within the organization. You will work directly with ownership and senior administrators, managing schedules, communication, and operational flow across the business. This position requires discretion, urgency, and the ability to manage multiple priorities without constant oversight.

Candidates must be willing to relocate or commute to Bridgehampton, NY on a daily basis.

Key Responsibilities

Manage executive calendars with precision, including scheduling, prioritization, and conflict resolution

Monitor and manage executive email inboxes, including drafting responses, prioritizing communications, and ensuring timely follow-up

Coordinate meetings, prepare agendas, and ensure follow-through on action items

Prepare and organize documents, reports, and internal communications

Track projects, deadlines, and deliverables across multiple workstreams

Serve as a professional point of contact for clients, staff, and vendors

Coordinate all business-related travel, including flights, accommodations, transportation, and detailed itineraries

Maintain highly organized digital and physical filing systems

Support daily office operations and administrative processes

Anticipate leadership needs and take initiative to keep operations moving efficiently

Qualifications & Requirements

Minimum 3+ years of experience supporting executives with calendar management, email management, and scheduling

Demonstrated experience coordinating business travel (flights, accommodations, itineraries)

Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Proven ability to multitask, stay organized, and execute in a fast-paced environment

Clear, professional communication skills when working with executives, clients, and vendors

Preferred:

Experience in construction, architecture, or a related industry

What We Expect

Loyalty, dependability, and a high level of accountability

Flexibility to adjust to changing priorities and business needs

Strong ownership mentality—you take responsibility and follow through

Discretion and professionalism when handling confidential information

A task-oriented mindset with attention to detail

Willingness to go beyond standard hours when required to support leadership

Benefits

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Schedule

Monday to Friday

Full-time, in-office

Flexibility required based on business needs