On-Site Office Admin (PT) - Real Estate

On-Site Office Admin (PT) - Real Estate

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Job Description

Our client is a global real estate company that is currently looking for an On-Site Office Admin for one of their locations in Southampton, NY. This individual will be the first friendly face welcoming clients and guests, ensuring smooth day-to-day operations in the sales gallery every Saturday and Sunday from 10:00AM - 4:00PM. This is a fantastic opportunity for someone with great interpersonal skills, a passion for real estate, or an interest in exploring a dynamic and fast-paced industry!

This anticipated start date for this role is ASAP with a target end date of Sept. 7th, 2026.

The Role

• Gain hands-on experience in real estate, customer service, and administrative operations.
• Work alongside an experienced sales team in a high-profile luxury development.
• A Saturday and Sunday schedule from 10:00 AM - 4:00 PM, makes it ideal for those seeking consistent part-time work.

What You'll Do:

• Greet and welcome guests with a warm, professional demeanor.
• Coordinate tours, prepare guests for appointments, and ensure a seamless experience.
• Answer inquiries (in-person, via email, or phone), provide helpful follow-up, and schedule appointments.
• Maintain a customer database with accuracy and efficiency.
• Keep the sales gallery and model residences looking impeccable by coordinating minor operational tasks (e.g., flower deliveries, IT support, housekeeping).
• Assist the sales team and project managers with administrative tasks and communication.
• Provide general support for the Sales Director and team as needed.

What We're Looking For:

• No prior real estate experience is required—hospitality, retail, event planning, or office administration experience is a plus!
• A friendly, professional attitude with excellent communication skills (verbal and written).
• Great organizational skills and attention to detail—you love keeping things on track!
• The ability to handle multiple tasks and adapt to a dynamic work environment.
• Reliability and the ability to maintain confidentiality when working with sensitive information.
• Availability every Saturday and Sunday from 10:00 AM - 4:00 PM is required.

Pay Range - $20.00 - $22.00/hour

All your information will be kept confidential according to EEO guidelines.