*Secretary - District Education Center

Secretary

Under the direction of the site administrator, performs a variety of secretarial, bookkeeping, receptionist, clerical and typing duties; takes and transcribes dictation; organizes and maintains office files, records, schedules and similar work; and performs reasonably related duties and activities as required.

Essential Job Functions:

• Takes and transcribes dictation of average difficulty.
• Acts as secretary and aide to professional supervisors.
• Prepares correspondence, memos, reports, handbooks, bulletins, cards and forms.
• Schedules appointments.
• Screens visitors and telephone calls.
• Answers inquiries and provides information to students, parents and other District personnel.
• Compiles and maintains basic records and files.
• May direct the work of part-time student workers.
• Maintains files, lists, bulletin boards and catalogs.
• Maintains student transcripts and records.
• Operates standard office equipment.
• Maintains records for Student Body activities.
• Receives and receipts for monies.
• Sells tickets and cards.
• Posts receipts to proper ledgers.
• Checks and balances all records and prepares reports.
• Prepares purchase orders for Student Body supplies and purchases.
• Prepares pre-payment check requests and balances bank statements.

Other Job Functions:

• Assists in preparing ASB activities budgets.
• Performs other related duties as assigned.

Essential Job Requirements:

• Education: Graduation from high school, supplemented by courses in typing. Experience: Two years of responsible clerical/secretarial experience. Additional experience or college level training desirable.
• Skills, Knowledge and/or Abilities Required: Knowledge of English, grammar, spelling, filing and arithmetic; modern office methods, procedures, terms and equipment. Good vocabulary. Familiarity with school organization and objectives. Ability to read, understand and explain technical school policies and material; operate standard office equipment; follow oral and written directions; establish and maintain effective relationships with students, other District employees, other professional agencies and the public; understand and implement school or program policies. Ability to utilize a variety of computer application programs including word processing, databases, e-mail, internet, and spreadsheets. Willingness to work productively under pressure and interruptions. Typing: 50 wpm; Shorthand: desirable.
• Licenses, Certifications, Bonding and/or Testing Required: TB test clearance, criminal justice fingerprint clearance, and pre-employment physical and drug test.