Regional Administrative Assistant

Description

Accepting applications for a candidate who possess strong secretarial/office management experience to work in our Nebraska Region Office.

Who Are We?

PeopleService, Inc. provides contract operations to small-to-medium municipalities and industrial clients in the area of water and wastewater. We have 183 professional water/wastewater operators responsible for over 200 clients throughout Nebraska, Iowa, Missouri, Kansas, Minnesota and Illinois.


What Will You Be Doing?

• Provide a full-range of administrative, clerical and office support, such as managing calendars, answering phones, filing, etc.
• Process incoming invoices/statements, which entails matching supporting documentation, ensure proper coding assigned, and secure necessary approvals.
• Review and analyze accounting reports to ensure cost & revenue is accurately reported to meet financial goals. This could include preparing financial spreadsheets.
• Accurately and timely process monthly billing for region clients.
• Conduct new employee orientation, which will include instructional guidance on various software programs used throughout the company, setting up iPhones, reviewing policies/procedures, ordering uniforms/business cards, and promoting safety and company culture.
• Review for accuracy, ensure timely submission, and approve employee timesheets & expense reports.
• Work closely with region personnel to ensure monthly council reports are completed timely and provide valuable information with little to no grammatical or punctuation errors.
• Other duties as assigned or apparent in order for the region to be successful.

This position will not be a remote position - must report to Nebraska Region office in North Bend.

Requirements

What Knowledge, Skills and/or Abilities Are We Looking For?

• 2-3 yeas secretarial/office management experience.
• Comprehensive experience and knowledge of Microsoft Office (Word, Excel, Outlook, etc.) required. Experience working with UKG Workforce Ready timekeeping system a strong plus.
• Professional verbal and written communication skills.
• Ability to prepare accurate and reliable reports, containing findings, conclusions, and recommendations.
• Strong organizational habits with the ability to prioritize the workload to meet deadlines.
• Customer focused and able to build strong working relationships with co-workers, management, vendors, and regulatory personnel. Able to positively support company/region decisions or changes when talking with co-workers.
• Ability to solve problems and make decisions within area of responsibility.
• Reliability is key to the success of this position.