Legal Administrative Assistant

Faegre Drinker Legal Administrative AssistantFaegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Private Client practice group in our Chicago office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assignments in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.What you would do:Assist in the compilation of necessary data and information from clients relating to real property, personal property, and information necessary to prepare trust & estate planning documentsPrepare initial drafts and make edits as directed to any necessary probate documentsAssist in obtaining necessary Letters Testamentary or other documents to allow timekeepers to administer estatesKeep track of critical court and statutory imposed deadlines relating to estate administration and probateAssist in the preparation and editing of any necessary documentsCreate, maintain, and properly close client and matter filesManage the conflict check process, prepare engagement agreements, and establish necessary financial information to allow for time entry and invoicingEnter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing processSchedule meetings, conference calls and travel arrangementsOther administrative tasks, as assignedWhat is expected:Ability to problem-solveExcellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environmentDemonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriateWillingness to be flexible with time and adjust to a changing work environmentAbility to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environmentAbility to use sound judgment and discretion in dealing with highly confidential informationDemonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situationsWhat we offer:Flexible, hybrid working environment for work-life successOpportunity to participate in firm-sponsored volunteer eventsWellness programming with personalized content and activitiesProfessional environment and the opportunity to work with experts at the top of their fieldsVariety of health plan options, as well as dental, vision and 401(k) plansGenerous paid time offThe anticipated initial hourly rate for someone who is hired into this position is $31.79 – $38.97/hour annually based on a 37.5 hour a week schedule.Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law. This is a non-exempt role paid on an hourly basis with a 37.5-hour schedule work week. The initial hourly rate listed above is just one component of Faegre Drinker's total compensation and benefits package for professional staff, which includes, but is not limited to, a discretionary bonus; life, health, accident, and disability insurance; and a 401(k) plan.What is required:5+ years of legal administrative experience preferred, with a background in billing, case management and client-facing projectsExperience at Am Law 50/100 firms strongly preferredExperience working in a fast-paced environmentExperience in trusts and estates/private client/probate preferredMinimum of high school graduation or GED; paralegal certificate or business degree preferredProficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)Notary Public, preferred Faegre Drinker Biddle & Reath LLP