Legal Administrative Assistant - Corporate / Intellectual Property

Job Description

Join a Collaborative Team – Corporate / Intellectual Property Legal Administrative Assistant Opportunity in Chicago!

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Aspen Careers is partnering with a respected, full-service law firm to identify an experienced Legal Administrative Assistant for its growing Chicago, Illinois office. This is an excellent opportunity for a legal administrative professional with experience supporting corporate and intellectual property matters to join a sophisticated, team-oriented environment and work closely with attorneys, clients, and other legal professionals.

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Job Title: Legal Administrative Assistant – Corporate / Intellectual Property

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Location: Chicago, IL

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Compensation: Competitive, depending on experience

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Why You Should Apply:

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• Support attorneys handling a mix of corporate and intellectual property matters
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• Gain exposure to patent and trademark prosecution, portfolio management, and transactional legal work
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• Assist with USPTO-related filings, correspondence, recordation matters, and supporting documentation
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• Work directly with clients, inventors, foreign associates, and vendors to coordinate signatures, filing instructions, and required materials
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• Handle a variety of administrative responsibilities including calendars, client files, billing, timekeeping, expense reports, correspondence, and travel arrangements
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• Join a growing Chicago office within a well-established, full-service law firm
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• Be part of a collaborative environment where strong organization, client service, and teamwork are highly valued
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The Ideal Candidate:

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• 3+ years of prior legal administrative, legal secretarial, or paralegal experience
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• Experience supporting corporate law matters, with familiarity with corporate governance
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• Experience supporting transactional legal work in a law firm or corporate legal environment preferred
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• Familiarity with patent and trademark terminology, USPTO procedures, and intellectual property docketing practices preferred
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• Experience preparing, formatting, proofreading, and organizing legal correspondence, forms, and filing documents
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• Proficiency with Microsoft Office
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• Strong organizational skills and exceptional attention to detail
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• Ability to manage multiple priorities, deadlines, files, and attorney assignments
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• Professional communication skills and the ability to interact effectively with clients, attorneys, inventors, foreign associates, and vendors
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• Team-oriented mindset with a willingness to assist other legal administrative professionals as needed
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About the Firm:

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• Full-service law firm with a strong presence across multiple markets
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• Provides sophisticated legal services across corporate, intellectual property, litigation, labor & employment, and other practice areas
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• Known for professionalism, high-quality client service, and collaborative teamwork
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• Offers the opportunity to work alongside experienced attorneys and legal professionals
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• Growing Chicago office with an expanding need for experienced administrative support
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What’s in it for You?

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• Competitive salary, depending on experience
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• Comprehensive benefits package
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• Stable and reputable law firm environment
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• Opportunity to develop deeper experience in both corporate and intellectual property work
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• Exposure to sophisticated clients and legal matters
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• Collaborative and professional team culture
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• Long-term opportunity for professional growth and development
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Ready to take your career to the next level? Let’s chat!

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Whether you're interested in this opportunity or exploring other options in Chicago, reach out to Kelsey today:

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Call or Text: View phone number on ziprecruiter.com

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Email: View email address on ziprecruiter.com

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Join a firm that values growth, collaboration, and your future!