Legal Assistant- Corporate Transactions and Franchise

Job Description

A law firm's Chicago office is looking for a detail-oriented, proactive Legal Assistant with at least three years of experience in corporate transactions and franchise law. In this role, you'll support attorneys across a busy workload while providing top-notch administrative support to business clients. Success here means thriving under pressure, bringing a professional demeanor, and having solid technical and organizational chops.

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What You'll Do:

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• Manage demanding, high-volume scheduling for both attorneys and clients
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• Act as a key point of contact for clients — fielding calls and nurturing strong relationships
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• Draft and prepare sensitive correspondence, reports, and legal paperwork
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• Build and maintain spreadsheets, using formulas and pivot tables
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• Manage attorney billing and time-entry tasks
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• Keep client files organized, both physically and digitally (using NetDocs)
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• Support corporate closings and franchise deals as they happen
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• Always protect the confidentiality of firm and client information
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• Pitch in on front-desk/reception coverage when needed
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• Take on other administrative work as it comes up
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What You'll Need:

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Legal Background:

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• At least 3 years working in corporate transactions
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• At least 1 year working in Franchise Law
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• Comfort with closing procedures, entity formation, and corporate governance paperwork
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Tech Skills:

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• Strong command of Microsoft 365, particularly:
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• Excel (formulas, pivot tables)
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• PowerPoint (building polished presentations)
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• Outlook and Word (calendar management, legal document formatting)
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• Experience working within a document management system
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Organizational Ability:

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• Comfortable juggling multiple priorities under tight deadlines
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• Background with billing and time-entry software
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Communication & Client Interaction:

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• Strong written and verbal communication
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• Polished, professional interpersonal style for client-facing work
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• Sound judgment and discretion with confidential material
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Personal Qualities:

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• Detail-oriented, proactive, and dependable
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• Flexible and collaborative when priorities shift
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• Respectful and ethical in all dealings
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Education:

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• High school diploma required; bachelor's degree preferred (legal studies, business, or related field a plus)
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Why This Role: The firm prioritizes integrity, excellence, and teamwork, and aims to create a supportive environment where employees can grow and contribute meaningfully. Compensation is competitive, and benefits include medical, dental, vision, basic life and AD&D coverage, short-term disability, a 401(k) plan, and flexible spending and transit account options.