HR Administrative Assistant

Job Title: HR Assistant

Location: New York

Reports To: HR Manager and Director of Operations

Job Summary:

The HR Assistant will support the HR Manager and Director of Operations by handling various HR functions, including onboarding, background checks, license verifications, timecard corrections, payroll processing, and general HR requests. This role involves maintaining HR files and documentation, ensuring smooth and compliant HR operations.

Key Responsibilities:

1. Onboarding:

• Send out onboarding materials and process onboarding paperwork.
• Coordinate with new hires to ensure all required documents are completed and submitted.
• Assist with setting up new employee accounts and access.

2. Background Checks and License Verifications:

• Conduct background checks for new hires.
• Verify licenses and certifications as required for different positions.

3. Timecard Corrections and Verifications:

• Coordinate with the Director of Rehab to address and correct any timecard discrepancies.
• Ensure accurate timecard records and resolve any issues promptly.

4. Payroll Processing and Review:

• Assist with payroll processing, including data entry and verification.
• Review payroll reports for accuracy and resolve discrepancies as needed.

5. General HR Requests:

• Address general HR inquiries and provide support to employees.
• Assist in coordinating employee benefits and other HR-related matters.

6. HR Folder Management:

• Maintain and organize HR files and documentation.
• Ensure all employee records are up-to-date and compliant with company policies and regulations.

7. Contractor / Benefit Invoicing:

• Review and process invoices from contractors and benefits.
• Ensure invoices are accurate and align with contracted terms.
• Coordinate with the accounting department to facilitate timely payments.

Qualifications:

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Experience: Previous experience in an HR support role or administrative position preferred.
• Skills:
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with HRIS and payroll systems a plus.
• Experience with contractor invoicing and benefits administration preferred.
• Ability to handle sensitive information with confidentiality.

Additional Requirements:

• Ability to work independently and collaboratively as part of a team.
• Strong attention to detail and accuracy.
• Capacity to manage multiple tasks and prioritize effectively.

Working Conditions:

• Office environment with standard working hours.
• Occasional overtime or travel may be required.