Facilities Coordinator

Facilities Coordinator Max Bill Rate: *** Shift Times: M-F: 7:45-4:45 Work location: 631 Howard St. San Fran, 94105 - On site position Interview: 1 Video Interview Great Candidate: Strong front facing customer service experience. This person is on the middle floor of a three floor building and is the first person everyone sees. Need someone who will keep the area clean. I.E. they see a cup out, they go pick it up and put it away or throw it away, etc. Duration: 10/12-10/23 Covering a leave - unlikely to extend Individual will report in to Facilities Manager but will be responsible for the below tasks: Main Responsibilities: 'Wake Up office' - Coverage notes are very detailed Set up break room for all staff - ensure office break room and office areas are stocked all day FexEx and all deliveries and shipments Responsible for vendor greeting, creating badge IDs, assisting with UPS orders and some shipping requirements (shipping boxes between locations) Receiving and directing phone calls - directing calls to a team, sending calls to the correct place Tracking site supplies - ensuing orders are placed for items that to keep sites running Typical Work Day: Will need to act as more of a concierge Greets guests and checks them in Directs phone lines Someone who will help offer beverages Loading the dishwasher Cups, plates, etc. are always available for guests Ready to do anything needed from guests Business professional dress is required Top Must Haves: Professional facing Strong customer service personality Communication skills Top Nice To Haves: Past experience as a high end receptionist or concierge Must Haves: Years' Experience Required: 1+ Education Requirements: HSD Admin, professional appearance, kind, open and welcoming to new tasks Systems/Software Proficiencies: Microsoft Office Suite Experience with Microsoft Office Suite and scheduling Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor Ability to effectively present information to an internal department and/or large groups of employees Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more Summary: As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.