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Facilities Coordinator

Expedite Technology Solutions LLC

Facilities Coordinator

Max Bill Rate: *** Shift Times: M-F: 7:45-4:45 Work location: 631 Howard St. San Fran, 94105 - On site position Interview: 1 Video Interview Great Candidate: Strong front facing customer service experience. This person is on the middle floor of a three floor building and is the first person everyone sees. Need someone who will keep the area clean. I.E. they see a cup out, they go pick it up and put it away or throw it away, etc. Duration: 10/12-10/23 Covering a leave - unlikely to extend Individual will report in to Facilities Manager but will be responsible for the below tasks:

Main Responsibilities:

  • 'Wake Up office' - Coverage notes are very detailed
  • Set up break room for all staff - ensure office break room and office areas are stocked all day
  • FexEx and all deliveries and shipments
  • Responsible for vendor greeting, creating badge IDs, assisting with UPS orders and some shipping requirements (shipping boxes between locations)
  • Receiving and directing phone calls - directing calls to a team, sending calls to the correct place
  • Tracking site supplies - ensuing orders are placed for items that to keep sites running

Typical Work Day:

  • Will need to act as more of a concierge
  • Greets guests and checks them in
  • Directs phone lines
  • Someone who will help offer beverages
  • Loading the dishwasher
  • Cups, plates, etc. are always available for guests
  • Ready to do anything needed from guests
  • Business professional dress is required

Top Must Haves:

  • Professional facing
  • Strong customer service personality
  • Communication skills

Top Nice To Haves:

  • Past experience as a high end receptionist or concierge

Must Haves:

  • Years' Experience Required: 1+
  • Education Requirements: HSD
  • Admin, professional appearance, kind, open and welcoming to new tasks
  • Systems/Software Proficiencies: Microsoft Office Suite
  • Experience with Microsoft Office Suite and scheduling
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor
  • Ability to effectively present information to an internal department and/or large groups of employees
  • Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more

Summary: As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

Vacancy posted 3 days ago
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