Facilities Coordinator

Facilities Coordinator Contract

On behalf of our client, we are hiring a seasoned and passionate Facilities Coordinator. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role! We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported!

Responsibilities:

• Vendor Management and Coordination
• Coordinating with and managing vendors who handle day-to-day operations and maintenance of our office buildings, such as deliveries, office supplies and daily janitorial services
• Partnering with the extended Facilities team to keep the buildings running smoothly and to provide a safe, functional and comfortable environment for employees

Problem-Solving and Responsiveness:

• Responding to an internal ticketing system within Service Level Agreements, with clear answers and excellent customer service
• Addressing facility or workplace issues promptly (elevator down, restroom flood, refrigerator not cooling, etc.), including engaging the right vendor
• Conducting minor repairs and maintenance tasks, and coordinating vendors for more complex repairs
• Providing emergency response support in partnership with Security, and helping us stay compliant with local codes

Program Ownership: HVAC and Moves:

• Owning the HVAC program for our San Francisco offices, including larger HVAC projects, preventive maintenance, and mechanical vendor relationships
• Owning office moves, restacks and reconfigurations, from seat plan through move day
• Partnering with site coordinators, who handle routine comfort requests and floor-level needs

Organizational Skills and Adaptability:

• Managing multiple competing priorities, with discernment on prioritization
• Setting up furniture configurations for onsite meetings and events
• Performing workstation setups, including monitors, monitor arms and other ergonomic equipment
• Helping maintain our Standard Operating Procedures
• Developing and preserving office culture and norms
• Partnering closely with People Operations, Security and vendors

You might be a good fit if you:

• Have 4+ years of experience in facilities coordination and building operations
• Have working knowledge of facilities-related systems like HVAC, elevators, plumbing and lighting, and can supervise maintenance, repairs and services
• Have coordinated office moves or reconfigurations
• Have a service-minded, solution-based approach, and are excited to take on essential behind-the-scenes work
• Enjoy rolling up your sleeves. No task is too big or too small
• Have excellent organizational and communication skills, and can multitask
• Can lift up to 50 pounds
• Strong candidates may also:
• Have managed HVAC projects or a preventive maintenance program
• Have run moves or restacks in a multi-building or high-growth environment
• Have prior experience with vendor management, food and beverage service, and hospitality
• Be interested in artificial intelligence and care that it is developed safely and beneficially

Contract, 6+ Months On-Site, SF Bay Area $80/hour