Part-Time Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a part-time Accounts Payable Specialist. This is a temp to hire opportunity. The Accounts Payable Specialist is responsible for managing and processing all payments for the organization while ensuring compliance with internal controls, including Sarbanes-Oxley (SOX) requirements. This role includes maintaining accurate financial records, processing invoices, reconciling vendor statements, and handling inquiries or discrepancies related to payments. The ideal candidate will have strong attention to detail, excellent organizational skills, and experience with Microsoft Dynamics.

Key Responsibilities:

• Invoice Management:
• Receive, review, and verify invoices.
• Ensure invoices are properly coded, approved, and entered into Microsoft Dynamics.
• Match invoices with purchase orders and packing slips when necessary.
• Resolve discrepancies and communicate with vendors to clarify any billing issues.
• Reconcile vendor statements to ensure account accuracy and avoid discrepancies.
• Assist in month-end closing activities, including journal entries related to payables.
• Ensure all accounts payable processes adhere to SOX controls and compliance requirements.
• Maintain proper documentation and perform regular audits to ensure compliance with SOX guidelines.
• Assist with the implementation of best practices to improve internal controls.
• Prepare regular reports on accounts payable status and aging reports.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Associate's degree or relevant work experience may be considered in place of a degree.

Experience:

• Minimum of 2 years of experience in accounts payable or general accounting roles.
• Experience with Microsoft Dynamics or a similar ERP system is required.
• Knowledge of Sarbanes-Oxley (SOX) compliance and internal controls is required.

Skills & Competencies:

• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Ability to handle a high volume of invoices and maintain a high level of productivity.
• Strong communication and interpersonal skills for working with vendors and internal teams.
• Ability to work independently and meet deadlines.

Preferred Qualifications:

• Experience with expense reporting software and corporate credit card reconciliation.
• Familiarity with additional ERP systems beyond Microsoft Dynamics.