Accounts Payable Specialist

Position Overview Namaste Solar is an employee-owned worker cooperative with a democratic, progressive, and unique work environment. We value earned leadership, strong teamwork, the process of building consensus, transparency, and accountability. We enjoy each other's company, share aligned values, and appreciate working in a respectful, positive, and rewarding environment. Position Summary The Accounts Payable Specialist is responsible for ensuring that all vendor invoices, employee reimbursements, and credit card transactions are processed accurately, timely, and in compliance with Namaste Solar's accounting policies and cooperative values. This role supports the financial health and operational efficiency of the organization by maintaining accurate payables records, upholding internal controls, and fostering strong vendor relationships. The ideal candidate has strong attention to detail, enjoys working with systems and data, and brings a collaborative, ownership-oriented mindset to daily accounting operations. Key Responsibilities Invoice Processing & Vendor Management Review, code, and process vendor invoices in accordance with internal controls, approval hierarchies, and cost-center or job coding requirements. Ensure all invoices are matched to purchase orders or job costs when applicable. Collaborate with internal departments, including Procurement, Project Management, and Operations, to resolve invoice or purchase order discrepancies. Maintain accurate vendor master files, W-9s, and banking details; ensure compliance with 1099 reporting requirements. Monitor the AP inbox and respond promptly to vendor and internal inquiries. Reconcile vendor statements and research variances. Payments & Expense Management Prepare weekly or biweekly payment runs, including ACH, check, or credit card, in accordance with cash flow schedules. Ensure all payments are properly supported and approved before release. Support employee expense reimbursements and corporate card expense reconciliation through platforms such as Ramp or Stampli. Maintain organized electronic filing of all payment and invoice documentation for audit readiness. Lead with annual 1099 preparation and filing. System Management & Continuous Improvement Take initiative on special projects as assigned. Maintain accuracy of AP data in Sage Intacct and related systems. Support process improvement initiatives and automation projects, including invoice approval workflows and AP integrations. Collaborate with IT, Procurement, and Accounting leadership to improve efficiency and reduce manual entry. Identify and recommend opportunities for improved accuracy, timeliness, or workflow consistency. Month-End Support Prepare AP accruals and assist with reconciliation of accounts payable and related GL accounts. Provide documentation and support for internal reviews or audits. Ensure expenses are recorded in the correct accounting period and coding aligns with financial reporting requirements. Qualifications Education & Experience Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. 2–4 years of accounts payable experience. Experience with accounting systems, Sage Intacct preferred, and workflow tools such as Stampli, Ramp, Bill.com, or similar platforms. Knowledge of GAAP accounting principles and 1099 compliance. Experience in a project-based, construction, or renewable energy environment is a plus. Skills & Competencies Strong attention to detail and accuracy in data entry and documentation. Excellent organization and time-management skills with ability to meet deadlines. Proficient in Excel and comfortable with multi-system workflows. Excellent communication and problem-solving skills. Team-oriented with a commitment to cooperative values, integrity, and transparency. Adaptable to changing priorities in a fast-paced, mission-driven environment. Core Competencies Accuracy & Accountability: Ensures every payable transaction is correctly processed and documented. Collaboration: Builds relationships with vendors and internal stakeholders to support smooth operations. Process Improvement: Continuously looks for ways to simplify, automate, and strengthen the AP process. Ownership Mindset: Treats company resources and financial data with care and responsibility. Integrity & Transparency: Upholds cooperative principles through honest communication and strong internal controls. Compensation and Benefits Compensation will be dependent on experience, certifications, and licenses. Health and dental insurance within the first 30 days. Life insurance, short-term disability, and long-term disability. 401(k) program. Voluntary life insurance. Paid volunteer time. Flexible paid time off. Free Employee Assistance Program. Free RTD EcoPass. Discounts to put solar on your home. Application Deadline As required by Colorado state law, Namaste Solar must communicate an application deadline for this position. If you are interested in applying, please do so using the application link by Wednesday, July 15th, 2026. We reserve the right to extend this application deadline with or without notice. Equal Employment Opportunity Namaste Solar is committed to cultivating an inclusive environment where people can bring their authentic selves to work. We recognize that diverse teams make strong teams, and we encourage people from all backgrounds to apply. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law. #J-18808-Ljbffr