Administrative Assistant

Job Description

Administrative Assistant

Hours: 7:00 AM - 3:30 PM

Pay Rate: $19.00 per hour

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to provide administrative support and help ensure the efficient operation of the office. The successful candidate will perform a variety of clerical and administrative tasks, including managing schedules, handling correspondence, maintaining records, and assisting staff and visitors.

Key Responsibilities

• Answer and direct phone calls, emails, and other communications.
• Greet visitors and provide professional customer service.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and distribute correspondence, reports, and presentations.
• Maintain filing systems, databases, and office records.
• Order and manage office supplies and equipment.
• Coordinate travel arrangements and meeting logistics as needed.
• Assist with data entry, document management, and record keeping.
• Support department projects and administrative initiatives.
• Process incoming and outgoing mail and packages.
• Ensure confidentiality of sensitive information.
• Perform other administrative duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Proven experience in an administrative, clerical, or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize tasks and work independently.
• Attention to detail and accuracy.

Skills

• Administrative support
• Calendar management
• Data entry and record maintenance
• Customer service
• Multitasking and prioritization
• Problem-solving
• Professional communication
• Confidentiality and discretion

Working Conditions

• Primarily office-based environment.
• Standard business hours, with occasional overtime as needed.
• Frequent use of computers, phones, and office equipment.

#portland

Meet Your Recruiter

Julie Perez

Locally-owned since 1986, Pro Resources is an employment services firm specializing in short-term, long-term and direct hire staffing in the Industrial, Clerical and Professional job markets. At Pro Resources, we are more than just a staffing firm. As our employee, there is never a fee for our service. We strive to match your skills, qualifications and desires to our customers' open positions. We offer healthcare, dental and vision benefits, direct deposit, pay card services, referral bonuses and employee of the month rewards. At each of our 16 locations, we look forward to helping you find the perfect job opportunity to begin your new career.