Bookkeeper & Office Administrator

Job Description

Job Description

D&H Water Systems is a growing leader in the water and wastewater industry, serving municipal and industrial customers. We are seeking a dependable, detail-oriented Full-Charge Bookkeeper & Office Administrator to join our team and play a critical role directly supporting the Controller. This position offers the opportunity to work closely with company leadership and make a meaningful impact in a fast-paced, team-oriented environment.

The ideal candidate will have experience in bookkeeping and QuickBooks or comparable accounting software, a strong understanding of payroll and accounting processes, excellent computer skills, and the ability to prioritize competing demands. This person must be a self-starter who takes ownership of their responsibilities, anticipates business needs, and is willing to step in wherever needed to keep daily operations running smoothly.

REQUIRED QUALIFICATIONS

·         3+ years bookkeeping or accounting experience. 

·         Strong proficiency in Microsoft Office, Adobe, and QuickBooks.

·         Experience with payroll, AP/AR, sales tax, and general human resources. 

PREFERRED QUALIFICATIONS

·         High level of professionalism with strong problem-solving skills.

·         Above-average organizational skills with strong attention to detail.

·         Self-starter who is equally able to work with others and work independently.

·         5+ years bookkeeping or accounting experience is preferred. 

·         Degree preferred.

RESPONSIBILITIES

Accounting & Bookkeeping Support

·         Manage day-to-day bookkeeping and accounting activities using QuickBooks.

·         Process business credit card transactions and reconcile monthly statements.

·         Process employee expense reports.

·         Perform monthly vendor statement reconciliations.

·         Manage collections and follow up on outstanding customer balances.

·         Assist with the processing bi-weekly payroll.

·         Prepare and submit Department of Industrial Relations (DIR) Certified Payroll reports.

·         Prepare and file applicable sales tax returns for multiple states.

·         Process credit applications and establish new customer and vendor accounts.

·         Coordinate annual insurance renewals and audits.

·         Request insurance endorsements for customers and vendors.

·         Enter vendor bills and assist with inventory management.

·         Maintain registration / Toll Road accounts for all vehicles.

·         Assist with processing construction releases.

Administrative Support

·         Provide general administrative and organizational support to the Controller.

·         Organize and coordinate trade shows, including registrations, banners, travel arrangements, and related logistics.

·         Edit, coordinate, and order marketing materials, including business cards, line cards, and promotional items.

·         OSHA management.

BENEFITS

·         Full time position based in Oceanside, Monday – Friday

·         Paid time off

·         Paid holidays

·         Simple IRA with company matching

·         Health, dental and eye insurance plan

SALARY RANGE (Depending on experience)

$75,000 to $80,000 annually

D&H Water Systems Inc. is a manufacturer’s representative firm located in Oceanside, California covering the municipal water and wastewater markets in California, Arizona, New Mexico, and southern Nevada. We specialize in chemical feed and disinfection in water and wastewater applications. Our team works to provide a customer oriented, technically advanced resource to the municipal market with an emphasis on end users, consulting engineers, and contractors.

Company Description

D&H Water Systems Inc. is a manufacturer’s representative firm located in Oceanside, California covering the municipal water and wastewater markets in California, Arizona, New Mexico, and southern Nevada. We specialize in chemical feed and disinfection in water and wastewater applications. Our team works to provide a customer oriented, technically advanced resource to the municipal market with an emphasis on end users, consulting engineers, and contractors.