Billing and Invoicing Clerk

POSITION SUMMARYDuties include financial forecasting, cash and investment analysis, business analysis, administrative project management, and capital grant reimbursements. Cross functional role, assisting the Authority’s business office in efficiency of administrative processes and systems and strategic initiatives related to profitable and sustainable business performance. Must be collaborative, team oriented as well as highly resourceful and self-directed. Requires excellent analytical, project leadership, presentation and communication, qualitative and strategic thinking, and decision-making aptitude.This is a salaried, exempt position in the Administration Department.______________________________________________________________________________ESSENTIAL JOB FUNCTIONSBusiness AnalysisBudgeting: Assist in preparation of annual budget, airline rates, charges, and fees for tenant agreements; periodic revenue budget and other special financial analysis.Balanced Score Card (BSC): Assist in BSC data and reporting including insights into key performance indicators (KPIs) including metrics that are financial (e.g., revenue, expense, cost per enplaned passenger, debt service coverage ratio) and non-financial (e.g., operational, air service, or customer service focused).Cash and Investments: Assist in reviewing and preparing monthly bank reconciliations of bond, cash and investment accounts. Maintain monthly reports related to the use and availability of bond proceeds and available liquid cash. Monthly Accounting, Business and Capital ProcessesParking: Review monthly revenue, expense, and contractor statements related to Authority’s largest revenue source. Assist in maintaining metrics and dashboards related to revenue, expenses, customer satisfaction, transactions, and other parking KPIs. Prepare and assist in necessary journal entries.Capital Grants: Prepare monthly federal and state grant drawdown reports including updating corresponding financial summary spreadsheets and supporting documentation. This includes monthly draws, quarterly and annual reporting, assisting in grant applications, and other related duties for Federal Aviation Administration (FAA) related programs (AIP, IIAJ, PFCs), Transportation Security Administration grants, and state grants.Procurement: Enter capital contracts and expenditures into accounting system and maintain project financial summary spreadsheets related to project budget, change orders, and monthly invoicing. Review new vendor setup and insurance compliance.Lease Accounting: Assist in billing changes/advice notices to accounting, tracking lease agreement expiration and change management, and other lease related duties. Special Projects / Business and Administrative Project LeadAssist in other business development initiatives.Assist with preparation and review of the other office work product for accuracy and provide functional redundancy.Perform other duties or special projects assigned. KNOWLEDGE, SKILLS AND ABILITIES REQUIREDBachelor’s degree in accounting, finance, business, aviation, or law and minimum 2-years of relevant experience. Interest in airport and / or airport management related field is beneficial.Strong leadership, communications, organizational, and management skills. Ability to solve problems and work both independently and efficiently with others. Ability to mentor and develop others.Excellent organizational skills to manage time effectively, establish priorities and complete projects in a timely fashion.Experience working with computer software programs such as Microsoft Word, Excel, PowerPoint and Windows operating systems in conjunction with various internal software and ERP systems.Presents technical information and concepts clearly, convincingly, and effectively both orally and in writing to diverse groups of airline executives, local community, business organizations, and internal recipients.PI7cab7b22dd78-31181-41107670