Executive Administrative Assistant

Executive Administrative Assistant We are seeking a highly organized, proactive, and relationship-driven Administrative Assistant to support our CFO and CMO. This position requires a polished professional who excels in fast-paced environments, manages sensitive information with discretion, and collaborates seamlessly across multiple teams and global stakeholders. Key Responsibilities Executive Support & Calendar Management Travel Coordination Event & Off-Site Planning Presentation & Documentation Support Manage and coordinate complex, high-volume calendars across two global corporations. Anticipate scheduling needs, prioritize meeting requests, and ensure efficient time allocation. Arrange end-to-end domestic and international travel, including flights, lodging, transportation, and itineraries. Plan, coordinate, and facilitate team off-sites (primarily in San Francisco), including venue selection, vendor management, agenda support, and day-of logistics. Create, update, and refine presentationsprimarily in Google Slidesfor internal and external audiences. Assist with light project coordination, documentation, and team communications as needed. Qualifications: Proven experience supporting senior leadership in a fast-paced, cross-functional corporate environment. Exceptional communication skills and the ability to build trusting relationships across multiple teams and organizations. Highly collaborative, representing the SVP with professionalism, warmth, and a relationship-focused approach. Strong organizational and prioritization skills with meticulous attention to detail. Proficiency with Google Workspace (Google Slides, Docs, Sheets, Calendar) and other collaboration tools. Ability to handle confidential information with discretion; NDA required. TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.